Procurement Manager, Bureau of Public Health Clinics

City of New York • Long Island City, NY

23h

About The Position

Administrative Procurement Analyst (Non-Mgr Former M1-3)-8297A – Open to candidates who are permanent in the civil service title of Administrative Procurement Analyst or the comparable civil service titles of Administrative Contract Specialist, Administrative Staff Analyst, or Health Services Manager. The Division of Disease Control's mission is to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases, which is achieved through varied and interrelated endeavors of its seven Bureaus. The Bureau of Public Health Clinics (BPHC) mission is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis and provide immunization and sexual health services regardless of ability to pay or immigration status. BPHC provides direct clinic services to people seeking health care; monitors disease trends; provides education and training to service providers and community groups; conducts research; and develops policies and programs to deliver high quality clinical care which best serve New Yorkers The Bureau of Public Health Clinics seeks to hire a Procurement Manager to work with the Bureau's Senior Director of Budgets. Grants and Procurement. This individual will be responsible for conducting assigned research, investigations, and analyzing data pertaining to usage of various goods and services utilized within the Bureau's clinics.

Requirements

• 1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or
• 2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

Responsibilities

• Conduct assigned research, investigations, and analyze data pertaining to usage of various goods and services utilized within the Bureau's clinics to analyze specific problems and assist with the execution of problem-solving initiatives. Work with City Tax Levy (CTL) and Grant funding team on Other than Personnel (OTPS) budget, including monitor of procurement and grant deadlines and tracking of expenses
• Develop, Analyze and evaluate reports on funding liquidation via CTL and Grant along with procurement needs of the program.
• Utilize internal and citywide systems and tools such as PassPort, Contrak Purchasing to support research and analysis.
• Prepare and review purchase requisitions, procurements, and contract documents for the Bureau of Public Health Clinics (Sexual Health, Immunization and Chest Clinics).
• Receive and review procurement requests from BPHC clinic staff.
• Monitor and liaise with various groups regarding orders requested and supplied to ensure clinical operations.
• Provide staffing oversight to manage PHC procurement, reviewing purchase requisitions, procurements, and contract documents for submission to ACCO ensuring adherence to PPB rules
• Work with program staff and ACCO to draft and submit RFP's related to goods and services needed for clinical operations
• Approve, prepare and assist receiving reports for vendor payments to Internal Accounting Unit Ensure timely liquidation and manage spend down of fiscal year expenses. Manage BPHC credit card purchases, including verification of purchase amounts charged, work with internal Fiscal Department to process payment. Follow-up with vendors on issues regarding delivery of goods and services.
• Assure purchase orders are accurately tracked, and all discrepancies are brought to the attention of the Senior Director Utilize Internal Agency systems in the processing, review and approval of procurement actions and contract awards.
• Assist in the preparation of Financial Reports.
• Act as a liaison and attend meetings between BPHC and various DOHMH units and outside vendors
• Perform other ad-hoc assignments, as requested by the Senior Director of Budgets and Procurement.

Benefits

• Benefits: City employees are entitled to unmatched benefits such as:
• a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• a public sector defined benefit pension plan with steady monthly payments in retirement.
• a tax-deferred savings program and
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
• Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
• Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 101-250 employees