Procurement Manager

City of Tucson • Cocoa, FL

7d • $39 - $58 • Onsite

About The Position

The Procurement Manager position at the City of Tucson’s Business Services Department is responsible for providing oversight, direction, guidance and approval of the activities of three (3) levels of contracting staff. This position performs professional-level work in the planning, organization, development, and coordination of the centralized contracting activities of the City of Tucson and acts as a liaison between customers, contractors, and the public to ensure customer needs are met, fair competition is maximized, federal, state, and local laws are adhered to throughout the procurement process, and selected contractors perform in accordance with the contract. The Procurement Manager is ultimately responsible for guiding the technical and professional development of new staff members and ensuring the accuracy and completeness of their work. Work is performed under the supervision of the Procurement Administrator. This position exercises supervision over contract personnel.

Requirements

• Bachelor's Degree
• Five (5) years of related experience.
• Any combination of relevant education and experience may be substituted on a year-for-year basis.

Nice To Haves

• Directly related experience in public procurement
• Understanding of local, state, federal regulations
• Procurement Principles
• Master’s Degree
• Active participation in procurement professional organization.
• At least one of the following professional Procurement certifications.
• Certified Professional Public Buyer (CPPB) from the Universal Public Procurement Certification Council
• Certified Public Procurement Officer (CPPO) from the Universal Public Procurement Certification Council, NIGP Certified Procurement Professional (NIGP -CPP) from NIGP

Responsibilities

• Reviews, approves, and signs contracts up to $1 million, as well as change orders, contract amendments, retention release or reduction actions, substitute securities, and final pay estimates in any dollar amount.
• Oversees and approves the publication of solicitations and source selection–related documents, including solicitations, addenda, service agreements, formal determinations, and requests to waive the competitive process.
• Conducts risk and legal analyses to ensure defensible procurement processes and minimize risk to the City.
• Utilizes Workday and OpenGov to review procurement documents, assign requisitions, and support contracting activities.
• Assists the Procurement Administrator with drafting policies and procedures, researching federal, state, and local laws and grant requirements to ensure compliance, preparing for and participating in procurement audits, and supporting strategic planning efforts.
• Contributes to sustaining and executing the mission and vision of the Business Services Department.
• Supervises staff across one or more locations by providing leadership, guidance, coordination, support, and ongoing training and development.
• Assigns tasks, manages workloads, and resolves daily operational issues while fostering a productive and collaborative work environment.
• Establishes performance standards; assesses, counsels, and evaluates employee performance; addresses performance issues; and resolves conflict as needed.
• Approves employee leave requests and timecards, ensuring accuracy and compliance with timekeeping requirements.
• Provides direction to staff on the proper application of procurement laws, policies, procedures, and best practices, facilitates meetings to address procurement-related challenges, and attends meetings to provide oversight of the contracting team.
• Trains new Procurement employees on applicable policies and procedures and leads organization-wide training for City staff on procurement policies, processes, and procurement software systems.
• Provides presentations and guidance at meetings and events to advise internal and external stakeholders on procurement requirements.
• Serves as a liaison and subject matter expert to City leadership and departments, offering direction on the application of procurement laws, policies, procedures, and best practices.
• Trains and provides guidance to external vendors on how to do business with the City of Tucson, including conducting vendor debriefings following contract awards.
• Monitors and counsels departments regarding potential procurement policy violations, facilitates meetings to resolve procurement-related challenges, assists other procurement agencies seeking to piggyback on City contracts, and fulfills public records requests.
• Conducts the most complex, critical, and high-profile solicitations for the City.
• Facilitates dispute resolution between contractors and city departments, including formal protests hearings, contract claim negotiations and settlements and mediating to resolve vendor performance issues.
• Performs other duties and tasks as assigned.
• Conducts research on current developments and practices in procurement, including any applicable changes to rules and regulations that govern procurement practices.
• Participates in and contributes to professional associations for the public procurement profession.
• Pursues professional development opportunities and maintains professional certifications.
• Serves as a Safety Management Liaison for Risk Management Division.
• Represents the City’s Procurement Division with external stakeholder groups such as Chambers of Commerce, Builders’ Associations, etc.
• Leads and coordinates the efforts of the Procurement staff to implement new software systems (I.e., Workday, OpenGov Procurement, HxGN Enterprise Asset Management System, etc.)
• All other duties as assigned

Benefits

• The City of Tucson offers a generous benefits package for benefit-eligible positions.
• The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind.
• Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings.
• With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years.
• We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours.
• You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level