WBE Vendor Services

City of New York•New York, NY

19h•Hybrid

About The Position

The Department of Small Business Services (SBS) helps unlock economic potential and create economic security for all New Yorkers by connecting New Yorkers to good jobs, creating stronger businesses, and building a fairer economy in neighborhoods across the five boroughs. Division of Economic & Financial Opportunity (DEFO) is responsible for encouraging a competitive and diverse New York City business environment by promoting the growth and success of minority-owned, women-owned, and other small businesses looking to grow through government contracting. The NYC SBS APEX Accelerator and M/WBE Vendor Services Unit offer assistance to small businesses in New York City who are looking to sell their goods or services to the government. Guidance is offered through one-on-one counseling, workshops, and trainings on how to become a government contractor, finding the right contract opportunities, and competing and performing on government contracts. The NYC Department of Small Business Services APEX Accelerator and M/WBE Vendor Services Unit is seeking a Program Manger to oversee the daily activities of services focused on helping small businesses sell their goods or services to the government. This includes coordination between internal staff and partner organizations, coordinating technical assistance/direct customer service to small businesses and marketing of the program and other small business-related programs, attending, presenting and monitoring workshops, tracking success stories and vendor management. The Program Manager will report directly to the Executive Director of the NYC SBS APEX ACCELERATOR/M/WBE Vendor Services Unit.

Requirements

Procurement Manager Associate (Vendor Services Associate): up to 2 years of full-time, relevant experience in government procurement and small business development, or working in customer service supporting and providing services to businesses looking for contracting opportunities.
Procurement Manager (Vendor Service Representatives): 3+ of full-time, relevant experience in government procurement and small business development, or working in customer service supporting and providing services to businesses looking for contracting opportunities.
A masters degree from an accredited college with a major in business administration, public administration, urban planning, economics, urban affairs, marketing research, finance, or political science; or
A baccalaureate degree from an accredited college and one year of full-time satisfactory experience in one or more of the following: a. business development, retention, expansion and relocation or assisting businesses in accessing public and private services and programs including workforce development; or b. analysis of business records and documents to determine eligibility of businesses for programs and services; or c. economic, market or site research and analysis for business and neighborhood development; or d. facilitation and promotion of the film industry through the processing of various permits, marketing techniques and incentive programs; or
An associate degree or 60 semester credits from an accredited college and three years of full-time satisfactory experience as described in “2” above; or
A satisfactory combination of education and experience which is equivalent to “1”, “2”, or “3” above. However, all candidates must have least 60 semester credits from an accredited college or university.

Responsibilities

Managing the administration and development new programming, including managing the program administrator vendor, in cooperation with SBS, City Hall and Agency partners
Developing and managing standard operating procedures (SOPs), internal and external communications, and data/reporting standards for the program
Overseeing program outreach and recruiting and to that end, development of marketing materials with marketing department
Assist government agencies and prime contractors in researching small business databases for potential contracting opportunities
Conduct research and make recommendations related to doing business with government agencies
Conduct market research and develop marketing strategies/tactics related to government customers
Conduct counseling sessions with business clients in ways to qualify for government contracts and subcontracts, researching potential opportunities, pricing, etc.
Assist clients in researching potential contracting and subcontracting opportunities
Advise clients on the registration and certification processes needed to do business with government
Assist in the creation of strategies to acquire small business clients that includes retrieving information from traditional and web-based communications tools such as social media and email marketing campaigns
Collect and interpret business profile and program process data to inform service and program improvement and decision making
Assist with developing assessment tools, performance reports and surveys for programs
Recommend new program development based on program observation, data analysis and research
Conduct analysis to support program marketing, recruitment, and follow-up
Manage a success story system, proactively collecting and organizing success stories from MWBEs who have won contracts as a result of the support of the unit
Participate in special projects and other duties as needed