Procurement Coordinator

Aston Carter • Hinsdale, IL

2d • $30 - $33 • Onsite

About The Position

Work hours are Monday through Friday, 8am to 5pm, onsite only. The office environment is nice, fostering a great culture and team setting. It is a fast-paced, collaborative environment with cross-functional teams.

Requirements

• ERP systems experience, preferably Oracle, SAP, AS400, JDE, NetSuite, or Sage.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, CoPilot, and Teams.
• Strong understanding of Oracle Procurement and Invoicing workflows.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• Comfortable with technology and self-sufficient.
• Associate or Bachelor's degree in Business, Finance, IT, or related field preferred. Open to HS Diploma with 4+ years of relevant experience.
• 2+ years of experience supporting ERP systems, preferably in Procurement and AP modules.

Nice To Haves

• Experience with Oracle Fusion or Oracle E-Business Suite is preferred.
• Familiarity with ticketing systems such as ServiceNow is a plus.

Responsibilities

• Provide first-line support for Oracle Procurement, Vendor Setup, and Invoicing modules.
• Resolve issues related to purchase orders, invoice processing, payment runs, and vendor master data.
• Assist users with navigating Oracle screens, forms, and workflows.
• Guide users through standard operating procedures for procurement and AP transactions.
• Assist with weekly, monthly open order, missing receipts management.
• Assist with Oracle Catalogue order and category management.
• Support vendor onboarding processes, including data entry and validation.
• Ensure compliance with internal controls and documentation requirements for vendor creation and updates.
• Create and maintain user guides, FAQs, and training materials.
• Conduct one-on-one or group training sessions for new users or process changes.
• Monitor key transactions for errors or delays, such as stuck invoices and unmatched POs.
• Generate reports to track help desk metrics and recurring issues.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees