Procurement Coordinator - Nashville, TN

Pulte Homes Tennessee Limited Partnership • Brentwood, TN

300d

About The Position

The position involves setting up new communities, plans, and vendors in the purchasing system, inputting plan budget information, generating and distributing Schedule A contracts, and maintaining plan budgets through the contract change process. The role requires ensuring accuracy in budget updates and administering color setups for new communities. Additionally, the position includes tracking trade partner insurance compliance, maintaining a rebate tracking system, and conducting monthly reviews of the data. The individual will utilize enterprise Purchasing and Accounting systems for data input and report generation, while also supporting vendor payment inquiries and performing administrative duties as assigned.

Requirements

• Minimum High School diploma or equivalent.
• Bachelor's Degree preferred.
• Minimum of 1 year experience in contract administration and/or related construction general office experience.
• Knowledge of computers, Microsoft Excel, and Word programs.
• Ability to make correct independent decisions when appropriate.
• Ability to adjust and conform with varying schedules.
• Ability to organize and prioritize multiple tasks.
• Problem-solving skills.
• Effective writing and communication skills.

Responsibilities

• Set up all new communities, plans, and vendors in the purchasing system.
• Input all plan budget information into the purchasing system and generate and distribute Schedule A contracts.
• Review and ensure accuracy of contracts and budgets.
• Maintain plan budgets through the contract change process.
• Ensure all budgets and affected lots are updated according to contract change requests.
• Administer color setup for all new communities.
• Maintain colors and color items in the system for specified communities after launch.
• Track trade partner insurance compliance.
• Setup and maintain rebate tracking system for specified communities.
• Conduct a monthly review and submission of rebate tracking system data.
• Utilize enterprise Purchasing and Accounting systems to input received data and generate and distribute reports.
• Maintain the Pulte construction item catalog, if applicable.
• Support the vendor payment inquiry process through review and validation of contract status and amount.
• Work in conjunction with the National Financial Services group and Division/Area teams.
• Perform record retention duties as assigned.
• Generate reports as assigned.
• Perform related administrative/clerical duties as assigned.

Benefits

• Comprehensive, Flexible and Affordable Healthcare Coverage Options.
• Supplemental Healthcare Coverage Opportunities.
• PTO and Work/Life Benefits.
• Health Advocacy and Wellness.
• Retirement Plan with Company Match.
• Education and Employee Assistance Programs.
• Paid Parental Leave and Adoption Benefits.
• Mortgage Financing Discounts through Pulte Mortgage.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED