Procurement & Contracts Manager

Metropolitan Development•Nashville, TN

14h

About The Position

MDHA serves Nashville and Davidson County. Its mission is to create affordable housing options, support neighborhoods, strengthen communities, and help build a better Nashville. MDHA employs over 300 staff members, has a budget of $200 million, and houses approximately 30,000 people, primarily through nearly 8,000 Section 8 Vouchers and over 6,800 apartments, which are mainly Project-Based Rental Assistance (PBRA) units, at 39 properties. MDHA is a housing authority, a community development agency, and a redevelopment agency. Position Summary The Procurement & Contracts Manager conducts a full range of complex procurement activities from beginning to end. Manages the Agency’s e-procurement system and serves as the subject matter expert and technical assistance source for interpretation of federal, state, and local law and the Agency’s procurement policies and procedures. In the absence of the Assistant Director of Procurement & Contracts, may lead the work of the Procurement & Contracts team.

Requirements

Interact professionally while maintaining effective working relationships with MDHA Leadership, coworkers, company representatives, and government officials; develop and maintain effective working relationships with salespersons, vendors, and members of the public. Knowledge of the principles and practices of project management. Ability to work effectively under stress, close deadlines, and competing demands.
Knowledge of federal, state, and local laws and regulations governing procurement policies and practices; excellent management, and leadership skills; ability to communicate effectively, orally and in writing in both formal and informal settings; must be detail-oriented; ability to analytically solve problems, make sound judgments and exercise good decision making-ability to perform short and long-range planning.
Willingness, mental and physical ability to perform the duties involved in this classification. The ability to perform work with or without accommodation requires sitting, standing, and walking; dexterity of hands, clarity of vision, speech, and hearing; and powers of observation; other physical duties as required.
Skilled in Microsoft Word, Excel, PowerPoint, and other Microsoft software. Preference for Yardi experience. Proficiency in contract management software and systems.
Bachelor’s degree in business, finance, supply chain management, economics or related field, plus 3 to 5 years of experience in procurement and contracts administration.
Must be able to obtain the Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) designation within 12 months of hire.

Nice To Haves

Experience with procuring residential construction and maintenance services is preferred.

Responsibilities

Manage all phases of contractor selection process, in accordance with applicable state and federal rules, regulations, and policies
Develop, negotiate, and administer unique, complex, high-risk (i.e., highly visible, politically sensitive), legally binding contracts for goods, trade services, architectural and engineering (A&E), and non-A&E personal and professional services.
Analyze procurement requests/requisitions to determine if sufficient information (i.e., required studies/authorizations) is included to develop and Invitation to Bid or Request for Proposal.
Develop strategies to minimize potential risks for the Agency. Work with multiple funded projects and multiple agencies such as HUD and local jurisdictions.
Modify contract terms and conditions, funding arrangement (e.g., through in-dept cost analysis and/or use of economic forecasting techniques), or policy interpretation throughout the pre-award and post-award phases for prime contractors, and related subcontractors, to ensure contract compliance/performance (i.e., interpretation of contract terms and conditions, dispute resolution, processing of contract amendments/change orders).
Design and conduct training on agency’s eProcurement system.
Identify and document functional requirements and enhancement requests.
Troubleshoot, diagnose and document system problems.
Recommend alternative workarounds to meet business needs.
Coordinate implementation of system releases.
Serve as the subject matter expert working with agency staff on issues that impact the e-procurement system.
Review contracts for impending expiration.
Negotiate and prepare contract amendment process, ensure amendments follow original solicitations and contract Statement of Work.
Administer and manage executed contracts. Maintain all contract records and files per the Agency’s procedures, HUD requirements, all applicable state and local laws, and sound business practices.
Respond to inquiries and address concerns communicated by Contractors to Agency business partners. Follow up on issues brought forward by Contractors. Facilitate and take actions necessary to resolve contracting matters involving Contractors.
Design and conduct training on contract and procurement policies and procedures. Train, develop and coaching Procurement and Contracts Specialists.
Develop and maintain templates, agreements, solicitations, and purchase orders for use by the Procurement and Contract Specialists, and other agency staff.