Procurement & Contract Specialist (Procurement & Contract Specialist 2)

State of Oregon

88d • $5,320 - $8,143

About The Position

Business Oregon, the state’s economic development agency, is currently hiring a Procurement & Contract Specialist (Procurement & Contract Specialist 2). This position provides consultation and contract services to department staff in the development of contracts with federal, state and local government, non-profits and private organizations. Note: We are committed to fostering a supportive work environment that promotes work-life balance and flexibility. This is a hybrid position that may have the ability to work from home, with the expectation of twice monthly in-office days and occasional in-office presence as needed to support business operations.

Requirements

• Four years’ procurement and contract experience related to the position.
• Two of the four years must have been at the professional level such as developing and administering standard contracts, agreements, or solicitations.
• OR A bachelor’s degree and one year of professional-level procurement and contract experience related to the position.
• OR Any combination of experience and education equivalent to four years of procurement and contract experience related to the position.

Nice To Haves

• Familiarity with a variety of contracting mechanisms such as grants, loans, or professional services contracts.
• Knowledge and experience of negotiations and/or consultation during the contracting process.
• Excellent communicator with the ability to speak to many audiences.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Proven ability to oversee contracts or agreements requiring broad planning, coordination, and issue resolution.
• Strong computer skills working with Word processing, Excel, contract databases and reporting and other software used to process, store and tabulate information or data.

Responsibilities

• Provide consultation and contract planning services to department staff in the development of intergovernmental agreements, grants, loans, goods, and services contracts.
• Prepare and coordinate Requests for Proposals, Requests for Information, Invitation to Bid, Requests for Quote, or Contracts for the procurement of goods and services.
• Advise managers and staff on procedures for developing contracts.
• Evaluate contracts for potential performance risk, including bid terms and conditions.
• Approve contractor or vendor invoices for payment.
• Prepare contract drafts and provide technical information and direct assistance to staff in developing project descriptions, budgets and contractual provisions.
• Coordinate, organize and participate in meetings that develop technical and contractual requirements.
• Prepare statistical reports and correspondence.
• Explain and advise staff on state contract and procurement laws, rules, regulations, operating policies, procedures, and ethics.
• Act as point of contact with Assistant Attorney General to discuss contract and legal issues related to specific contracts and agreements.

Benefits

• Paid time off, 11 holidays, 3 personal days & optional short- and long-term disability benefits.
• Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, employee assistance program.
• Pension plan, deferred comp, short- and long-term disability plan, flexible spending accounts for healthcare and dependent care.
• Employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees