Procurement Billing Coordinator I
About The Position
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands – Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. Position Summary: Responsible for administrative functions related to the timely preparation and submission of invoices to Accounting for payment. Ensures that invoices include correct purchase order, application of payment rate and terms. Researches disputes from vendors and elevates exceptions to supervisor for assistance or resolution. Support billing requests across Procurement including Preferred, Vendor Inbound Compliance, Alternative Sourcing and Efficiency Programs. Frequent interaction with members of the Procurement team to interpret vendor information and contract terms. Ensures timely execution and accuracy, as well as adherence to any regulatory/compliance obligations. Our flexible/hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days. Applicants must be currently authorized to work in the United States on a full-time basis.
Requirements
- High School Diploma or equivalent GED
- 2 – 4 years of experience in administrative or entry level accounting position
- Office 365 experience
- Proficient Microsoft Excel skills
- Excellent communication skills
- Attention to detail
- Ability to work as part of a team
Responsibilities
- Ensures timely preparation and handling of information to create vendor invoices according to the contract terms.
- Identifies and analyzes variances and creates correction entries prior to the next billing cycle.
- Creates entries and reconciles invoices and payments to ensure accurate accounting procedures are followed.
- Creates electronic and paper files for current and past invoices and ensures proper handling and storage according to internal record retention guidelines.
- Collates input and/or extracts data and produces routine reports, schedules and summaries
- May prepare ad hoc analysis and summaries as requested
- Frequent Interaction with vendors and/or internal staff requiring tact and professional presentation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
