Procurement Associate- Advocate Health Milwaukee, WI

Advocate Health and Hospitals Corporation • Milwaukee, WI

9h • $24 - $36

About The Position

MAJOR RESPONSIBILITIES Independently manage and prioritize daily work to facilitate placement of purchase orders to suppliers to procure supplies, services, and capital equipment. Review requisitions for completeness, accuracy, and compliance with procurement policies, contract agreements, and in alignment with strategic sourcing initiatives. Responds to, and coordinates placement of critical/urgent orders with suppliers to ensure orders deliver to clinical departments/internal customers by requested date to meet patient/business needs. Proactively utilize procurement platforms such as ERP, EDI, E-Commerce, and supplier websites to expedite orders, confirm delivery date, and resolve order rejections and backorders, communicating order delays to internal customers. Collaborates with Clinical Value Analysis and internal customers to investigate/ identify new or substitute products to mitigate supply disruption. Independently reviews and makes decisions for new products to be added to the item master and approves non-catalog requests for purchase. Confirms procurement from approved suppliers/manufactures and verifies accuracy of item attributes such as pricing, UOM, and part number, contractual agreements, and quotes . Serves as a liaison between Procurement, Supply Chain Operations, Accounts Payable, Master Data Integrity, internal customers, and suppliers to resolve invoice match exceptions. Coordinates and completes documents for supplier return requests obtaining credit for goods and supplies. Partners with departments and suppliers to ensure that returns are authorized and appropriate . Reassigns goods to other departments and sites as needed. Evaluates customer needs and makes independent decisions to resolve customer concerns; acts as a liaison between internal customers and suppliers. Ability to work independently, analyze concerns, and solve problems in a straightforward manner, providing possible solutions using good judgement and subject matter expertise . Understands and contributes to department KRA’s by continuing to develop and expand on capabilities, experience, and knowledge in related Procurement job functions. Accountable for own contributions and task completion. Exhibits and demonstrates the knowledge and ability to answer and direct all customer inquiries, Procure to Pay requirements, and ERP related questions with the added ability to provide training as needed. Responsible for performing a wide variety of job assignments related to job discipline with the ability to be available during non-business hours and weekends as needs arise to meet system procurement needs.

Requirements

• Bachelor’s degree preferred but not required. Healthcare administration, supply chain, or finance. Experience in healthcare field can be used in lieu of degree within noted field of study.
• Typically requires 1 year of experience working i n contracting, group purchasing organization, procurement, or supply chain in a healthcare setting. Non-healthcare industry experience will be considered in lieu of direct healthcare experience.
• Ability to work in a team environment and collaborate with a variety of professionals.
• Solid problem-solving ability, must be able to think critically and make independent decision s.
• Proficient knowledge of purchasing software and enterprise resource planning (ERP) systems.
• Proficient use of MS Office (Word, Excel and Outlook.
• Exceptional communication skills both oral and written, with ability to effectively speak with all levels of staf f .
• K nowledge of Procurement processes and procedures, ideally in a healthcare setting.
• A nalytical mindset with the ability to gather and interpret data to drive informed decision-making.
• Ability to manage a high level of stress and maintain composure, prioritize workloads , multi - task , and deliver superior customer service.

Responsibilities

• Independently manage and prioritize daily work to facilitate placement of purchase orders to suppliers to procure supplies, services, and capital equipment.
• Review requisitions for completeness, accuracy, and compliance with procurement policies, contract agreements, and in alignment with strategic sourcing initiatives.
• Responds to, and coordinates placement of critical/urgent orders with suppliers to ensure orders deliver to clinical departments/internal customers by requested date to meet patient/business needs.
• Proactively utilize procurement platforms such as ERP, EDI, E-Commerce, and supplier websites to expedite orders, confirm delivery date, and resolve order rejections and backorders, communicating order delays to internal customers.
• Collaborates with Clinical Value Analysis and internal customers to investigate/ identify new or substitute products to mitigate supply disruption.
• Independently reviews and makes decisions for new products to be added to the item master and approves non-catalog requests for purchase.
• Confirms procurement from approved suppliers/manufactures and verifies accuracy of item attributes such as pricing, UOM, and part number, contractual agreements, and quotes .
• Serves as a liaison between Procurement, Supply Chain Operations, Accounts Payable, Master Data Integrity, internal customers, and suppliers to resolve invoice match exceptions.
• Coordinates and completes documents for supplier return requests obtaining credit for goods and supplies.
• Partners with departments and suppliers to ensure that returns are authorized and appropriate .
• Reassigns goods to other departments and sites as needed.
• Evaluates customer needs and makes independent decisions to resolve customer concerns; acts as a liaison between internal customers and suppliers.
• Understands and contributes to department KRA’s by continuing to develop and expand on capabilities, experience, and knowledge in related Procurement job functions.
• Accountable for own contributions and task completion.
• Exhibits and demonstrates the knowledge and ability to answer and direct all customer inquiries, Procure to Pay requirements, and ERP related questions with the added ability to provide training as needed.
• Responsible for performing a wide variety of job assignments related to job discipline with the ability to be available during non-business hours and weekends as needs arise to meet system procurement needs.

Benefits

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level