Procurement Assistant

Solix Inc • Parsippany, NJ

84d

About The Position

Solix is a leading national provider of consulting and business process solutions with expertise in complex program management, eligibility determination, customer care, and state and federal funding recovery. Our team is driven by our mission to connect people to essential programs and services. We consult with our clients to develop optimal solutions, engage with our clients and their stakeholders to achieve mutually beneficial outcomes, and empower our clients and the people we collectively serve.

Requirements

• Possess strong organizational and time management skills.
• Strong problem-solving skills, documentation skills, research and resolution skills.
• Strong customer focus, including ability to manage internal & external inquiries and resolve complaints in a fast-paced environment.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Strong Microsoft skills with an emphasis on Microsoft Excel, PowerPoint & Word.
• Familiarity with system such as Amazon, Smartsheet & Epicor.
• Associates degree or at least three years related experience.
• 2 years of Procurement related processes or general office procedures.

Responsibilities

• Coordination of the ramp process with a focus on communication between Operations, Training, IT Support and the shipping activities of the mailroom.
• Process and report on ramp equipment orders.
• Coordinate with HR on ramp returns.
• Perform routine purchases of supplies, equipment and services.
• Communicate with outside vendors regarding payments including statement reconciliation.
• Collect and verify that all documents necessary to establish new vendors have been received for input into the financial system.
• Assist with some aspects of the third-party invoicing system including creation of new rules, edit existing rules and code transactions.
• Run out-of-pocket reports in Wells Fargo and supply to AP for upload.
• Run the expense reporting detail report and provide to finance for upload into Epicor.
• Provide internal customer service support to all departments including reporting as necessary.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Create requisitions and issue purchase orders in accordance with established Solix policies and procedures.
• Provide support for special requests from Solix Management.
• Coordinate with senior management to create the Board of Directors book using Board Effect software.
• Prepare upload documents to facilitate payment of large multi department invoices.
• Work with Accounts Payable to resolve invoice versus PO discrepancies.
• Administer travel booking portal.
• Assist with mailroom activities as necessary.
• Assist with the workload of various areas that fall under the department Director e.g. Purchasing, AP, Facilities.

Benefits

• Medical, dental, and vision insurance
• Short and long-term disability
• 401(K) with employer match
• Paid time off
• Annual merit increases
• Short-term incentive pay
• Tuition reimbursement
• Adoption assistance
• Charitable gift matching
• Employee assistance program

What This Job Offers

• Education Level: Associate degree
• Number of Employees: 501-1,000 employees