Procurement and Contracts Coordinator

Spartanburg Housing•Spartanburg, SC

About The Position

Spartanburg Housing, formerly Spartanburg Housing Authority, provides affordable housing options for the citizens of Spartanburg. Established over 85 years ago, we continually work towards our mission to develop and provide affordable, quality housing options and programs that promote self-sufficiency for area residents. If you are looking for a career that changes lives, Spartanburg Housing is for you! Spartanburg Housing offers a complete benefits package to qualifying employees. Medical, Dental, and Retirement are state benefits. We also offer cancer, short-term disability, long-term disability, accident, vision, and life insurance. Spartanburg Housing currently has an opening for a Procurement and Contracts Coordinator. This is a full-time position. Overview: The primary purpose of this position is to provide procurement and administrative support for Spartanburg Housing's procurement operations.

Requirements

Bachelor's Degree in business administration or related field and a minimum of three (3) years of experience providing analysis/quality control for housing programs as well as procurement experience.
Any equivalent combination of education, training, and experience, which, in the sole determination of Spartanburg Housing, provides the required knowledge and abilities, may be considered sufficient.

Nice To Haves

Knowledge of HUD federal, state, and local laws and regulations is a plus.

Responsibilities

Consults with department heads on procurement needs.
Coordinates routinely with them to assure cost effective and timely coordination in procuring goods and services.
Completes requisite steps in accordance with HUD and Spartanburg Housing policies.
Assists with administration of Spartanburg Housing's procurement process, prepare Requests for Proposals (RFP), Requests for Qualifications (RFQ), Invitation for Bids (IFB) and coordinates the review of Sealed Bids.
Ensure purchases are properly processed and recorded in the electronic system of records.
Assures suppliers deliver materials and services in accordance with standards of price, time, quantity, and quality agreed upon.
Responsible for ensuring records are maintained and procurements are documented from origination through completion.
Implement and maintain an inventory control system.
Maintains a vendor database for Spartanburg Housing.
Contacts vendors regarding procurement needs, specifications, bids, and prices.
Review terms and conditions of existing contracts and determine risks and opportunities that may have a financial impact, either positive or negative.
Researches and identifies new vendors or contractors based on the needs of the agency, team, program, or initiatives.
Assist in the formulation of HUD Annual reports, HUD quarterly reports, monthly Board reports, and other special reports related to procurement.
Provides data as requested for monthly reports relative to procurement and inventory which may be presented to the Board.