Procurement Analyst

Research Foundation of The City University of New York•New York, NY

50d•$55,000 - $63,000

About The Position

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team. The City University of New York (CUNY) is the nation's leading urban public university, serving more than 270,000 degree-credit students at 25 institutions in New York City. The Capital Procurement Services Unit of CUNY's Office of Facilities Planning, Construction and Management (FPCM) is responsible for the procurement, management, and administration of contracts and task orders for architectural, engineering, construction, and related services for all of CUNY's facilities across the five boroughs. Effectively managing the entire procurement process from the initial request to procure a service/supply through to contract award Drafting all solicitation documents, particularly Request for Proposals (RFPs), Request for Bids (RFB), Request for Quotes (RFQ), and Task Orders Creating evaluation/scoring sheets for RFPs and other solicitations and tabulating scoring results Coordinate and manage communications/meetings with agency staff, vendors, and other outside parties (via email, phone, or Zoom/Teams) Creating and maintaining accurate procurement records/Excel spreadsheets Regularly attending site visits with the FPCM Assistant Directors, Project Managers, and college representatives Focus on MWBE and SDVOB compliance to ensure adherence to state diversity requirements Review and process purchase requisitions and generate purchase orders Respond to audit and compliance requests and prepare reports for oversight agencies Other duties as assigned

Requirements

Baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas of business management, public administration, or a related field
Excellent writing, interpersonal, customer service, and presentation skills
Advanced Microsoft Excel, Word, and Adobe Acrobat skills
Ability to adapt to a fast-paced work environment and changing needs and priorities
Must be detail-oriented and well-organized; ability to multitask, meet deadlines, and work independently
Ability to handle multiple procurement requests concurrently and on an ongoing basis
Ability to manage a large workload within tight time constraints
Excellent written and verbal communication
Ability to work on multiple design and construction projects at one time
Excellent organizational skills and the ability to multitask
Ability to work under pressure and to meet multiple deadlines
Ability to prioritize competing work
Self and team motivator
Ability to be a team player
Ability to set project priorities and adjust implementation strategies
Ability to work effectively with staff, associates, and internal and external constituents
Knowledgeable of capital and operating budgets
Alert, observant, and looking for ways to improve processes
Out-of-the-box thinker, creative, inventive, and adaptable to situations

Nice To Haves

Experience working in the New York City Financial Management System (FMS), State Financial System (SFS), performing contracting, procurement, and sourcing functions
Familiarity with Office of General Services (OGS) and General Services Administration (GSA) Contracts
Experience registering contracts with New York City and State financial systems, as well as oversight agencies (Office of the Attorney General and Office of the State Comptroller)

Responsibilities

Effectively managing the entire procurement process from the initial request to procure a service/supply through to contract award
Drafting all solicitation documents, particularly Request for Proposals (RFPs), Request for Bids (RFB), Request for Quotes (RFQ), and Task Orders
Creating evaluation/scoring sheets for RFPs and other solicitations and tabulating scoring results
Coordinate and manage communications/meetings with agency staff, vendors, and other outside parties (via email, phone, or Zoom/Teams)
Creating and maintaining accurate procurement records/Excel spreadsheets
Regularly attending site visits with the FPCM Assistant Directors, Project Managers, and college representatives
Focus on MWBE and SDVOB compliance to ensure adherence to state diversity requirements
Review and process purchase requisitions and generate purchase orders
Respond to audit and compliance requests and prepare reports for oversight agencies
Other duties as assigned