Procurement Analyst, Bureau of Operations

City of New York•New York City, NY

12d

About The Position

Bureau of Operations/PHL Labs is seeking to hire a Procurement Analyst. DUTIES WILL INCLUDE BUT NOT BE LIMITED TO: Initiate solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, and intergovernmental purchases. Generate and perform tasks through PASSPort for oversight reviews and approvals. Utilize various Citywide procurement-related systems, including Archibus, Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, Central Storehouse requisitions and various internal systems for managing procurements and invoices. Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights. Support M/WBE initiatives; and perform other related assignments and special projects as may be required. Follow up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status. Makes reports on contractors' performance. Acts as primary liaison between the agency and contractors, vendors and business representatives. Maintain and track contract and payment records. Responsible for inventory management in Archibus. May supervise subordinate staff.

Requirements

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above. To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Nice To Haves

A minimum, (3 - 5) years' experience in a supervisory capacity in maintenance or plant related position.
For appointment, candidates will be required to possess a Motor Vehicle Driver License valid in the State of New York. This license must be maintained for the duration of employment.

Responsibilities

Initiate solicitation documents, covering various methods of procurement, including (but not limited to) micro purchases, small purchases, and intergovernmental purchases.
Generate and perform tasks through PASSPort for oversight reviews and approvals.
Utilize various Citywide procurement-related systems, including Archibus, Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, Central Storehouse requisitions and various internal systems for managing procurements and invoices.
Review of procurement documents verifying descriptions & specifications for accuracy ensuring conformity & oversight compliance; in compliance with Procurement Policy Board Rules & applicable oversights.
Support M/WBE initiatives; and perform other related assignments and special projects as may be required.
Follow up on problems regarding delivery of goods and services and prepares periodic progress reports on procurement status.
Makes reports on contractors' performance.
Acts as primary liaison between the agency and contractors, vendors and business representatives.
Maintain and track contract and payment records.
Responsible for inventory management in Archibus.
May supervise subordinate staff.

Benefits

Benefits: City employees are entitled to unmatched benefits such as:
a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
a public sector defined benefit pension plan with steady monthly payments in retirement.
a tax-deferred savings program and
a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

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