Procurement Analyst Level I NM

City of New York • New York City, NY

1d • Onsite

About The Position

The mission of the New York City Police Department is to enhance the quality of life in New York City by working in partnership with the community to enforce the law, preserve peace, protect the people, reduce fear, and maintain order. The NYPD strives to foster a safe and fair city by incorporating Neighborhood Policing into all facets of Department operations, and solve the problems that create crime and disorder through an interdependent relationship between the people and its police, and by pioneering strategic innovations. The Facilities Management Division (FMD) is responsible for the maintenance and oversight of NYPD buildings, implementation of capital projects, and management of critical facility related functions. FMD consists of several specialized sections and units, including Building Maintenance, Campus Management, Energy, Asset Management, Capital Construction, Architectural & Engineering Services, Custodial Services, and Budget & Procurement. This position reports to the Budget & Procurement Director and provides comprehensive support across all FMD functions. The Facilities Management Division seeks a qualified candidate to fulfill the role of Procurement Analyst Level I, who will perform the following duties which include, but are not limited to: - Assist in developing and coordinating procurement documents (RFls, RFPs, RFBs) and ensure compliance with agency policies - Monitors contract lifecycle, including solicitation, registration, monitoring, amendments, and closeout; conduct cost and price analyses, ensuring market alignment and fiscal responsibility. - Maintain procurement trackers and ensure timely execution of contracts - Process payments and confirm budget allocations - Monitor vendor performance and ensure compliance with regulatory requirements - Track budget availability, flag constraints, and prevent overspending - Prepare reports, memos, and presentations highlighting procurement trends and risks - Implement real-time budget monitoring and digital tracking - Support long-term capital planning and short-term expense strategies - Collaborate with Legal, Finance, Operations, and MOCS to resolve procurement-related issues and improve efficiency with supervision - Assist in collaborating with internal and external stakeholders to ensure seamless procurement execution - Assist in conducting prequalification meetings and vendor assessments - Review purchasing requisitions and contract documentation for accuracy

Requirements

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above

Nice To Haves

• Expertise in purchasing, procurement, and contract administration
• Excellent communication skills, including public speaking
• Strong time management and task execution abilities
• Proficiency in industry-standard software, including all Microsoft applications
• Valid New York State drivers license
• Knowledge of contracts related to construction, capital projects, repair, and maintenance trades

Responsibilities

• Assist in developing and coordinating procurement documents (RFls, RFPs, RFBs) and ensure compliance with agency policies
• Monitors contract lifecycle, including solicitation, registration, monitoring, amendments, and closeout; conduct cost and price analyses, ensuring market alignment and fiscal responsibility.
• Maintain procurement trackers and ensure timely execution of contracts
• Process payments and confirm budget allocations
• Monitor vendor performance and ensure compliance with regulatory requirements
• Track budget availability, flag constraints, and prevent overspending
• Prepare reports, memos, and presentations highlighting procurement trends and risks
• Implement real-time budget monitoring and digital tracking
• Support long-term capital planning and short-term expense strategies
• Collaborate with Legal, Finance, Operations, and MOCS to resolve procurement-related issues and improve efficiency with supervision
• Assist in collaborating with internal and external stakeholders to ensure seamless procurement execution
• Assist in conducting prequalification meetings and vendor assessments
• Review purchasing requisitions and contract documentation for accuracy

Benefits

• health insurance for the employee and his or her spouse or domestic partner and unemancipated children under age 26
• union benefits such as dental and vision coverage
• paid annual leave and sick leave
• paid holidays
• a pension
• optional savings and pre-tax programs such as Deferred Compensation, IRA, and a flexible spending account

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees