Procurement Agent
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About The Position
The purpose of this classification is to procure defined commodities and services for the County in accordance with the purchasing policy, procedures, processes, local, state and federal laws, and procurement best practices. The position involves a variety of essential functions that are critical to the procurement process. The individual in this role will be responsible for researching, analyzing, and developing viable bid specifications for purchasing defined equipment, supplies, materials, and services for the County. This includes collecting, reviewing, and revising existing specifications, as well as preparing solicitations for commodities and services in conjunction with requesting departments. Recommendations regarding product and/or professional services selections will also be a key part of the role. In addition, the position requires compiling vendor and supplier lists for bid and proposal distribution, distributing bids and proposals to qualified vendors and suppliers, and researching vendors, suppliers, and market conditions. The individual will review bids and proposals from suppliers, evaluate supplier performance and contract compliance, and verify the use of registered suppliers. Answering questions from vendors and suppliers regarding the County's purchasing policies and procedures, procurement laws, and other issues is also expected. The role involves selecting appropriate procurement methods and handling the competitive solicitation process from inception to completion. This includes preparing invitations to bid and requests for proposals, obtaining competitive quotes, bids, and/or proposals from appropriate suppliers and vendors, and analyzing and evaluating bid results. The individual will develop bid tabulations and evaluation committee cumulative score sheets, making award recommendations in accordance with the purchasing policy and procedures, as well as local, state, and federal procurement rules and regulations. Monitoring recurring contracts for equipment, supplies, and materials is another critical function. The individual will process contract renewals and change orders, ensuring specifications are up-to-date and preparing new solicitations for expiring annual contracts in collaboration with other County departments. Developing contracts and agreements, ensuring awarded vendors comply with contract terms and conditions, and reviewing change orders, negotiations, disputes, and discrepancy resolutions are also part of the responsibilities. The individual will utilize standard County terms and conditions, terminology, documentation, and administrative purchase order procedures. Finally, the position requires processing and approving purchase orders and/or contract purchase agreements through the Oracle e-procurement system, obtaining and maintaining insurance coverage for contracts, and facilitating meetings with internal and external customers.
