Procurement Agent (Systems & Capital Support)

City of Charlotte

97d • $62,091 - $77,614

About The Position

Welcome to the City of Charlotte. Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents. Our guiding principles include: Attracting and retaining a skilled and diverse workforce, valuing teamwork, openness, accountability, productivity, and employee development, providing all customers with courteous, responsive, accessible, and seamless quality services, taking initiative to identify, analyze, and solve problems, and collaborating with stakeholders to make informed decisions. This position provides procurement and contracting expertise, consultation, and oversight in support of Charlotte Water’s Community Investment Plan, while ensuring application and compliance with state and local guidelines, policies, and statutes, as well as best business practices related to procurement. This position is responsible for management of data in CLTWater’s financial and project management systems. In addition, this position requires knowledge and experience with governmental purchasing, contracting, accounting, and reporting. This position reports to CLTWater’s Acquisition and Compliance Manager. The candidate should be willing to adapt to new tasks as the needs of the department change.

Requirements

• Bachelor’s degree from an accredited school.
• Three (3) years of directly related work experience.
• Requires a valid driver’s license.
• Background in Finance, Procurement, Administration, or Project Management.
• Adaptable self-starter who is motivated to accomplish goals without constant supervision.
• Possess effective oral and written communication skills.
• Ability to concentrate on detailed tasks like data entry while staying focused on big picture objectives.
• Ability to multi-task.
• Experience with financial and project management software.
• Basic knowledge of governmental purchasing, contracting, accounting, and reporting.

Nice To Haves

• Experience with Workday, Trimble Unity Construct, OnBase, and Sharepoint or similar systems.

Responsibilities

• Managing data in the City’s financial system (Workday) and the department’s project management system (Trimble Unity Construct), including entering, modifying, tracking, reconciling and closing out contracts and purchase orders.
• Uploading supporting documentation for contracts and purchase orders.
• Processing Project Managers’ requests for new purchases.
• Providing regular reporting analysis of data.
• Communicate with Project Managers to set up/update Schedule of Values for all construction contracts.
• Reconcile Trimble Unity Construct commitments to Workday contracts and purchase orders.
• Advise on process development and improvements related to procurement-related processes.
• Ensure transactions are compliant with NC General Statutes and city policies.
• Generating reports with large quantities of data and performing detailed analyses of financial transactions.
• Processing higher quantities of transactions at different periods throughout the year as needed to maintain compliance with city requirements.
• Communicating with vendors and other City departments, such as Finance, Procurement Management, Risk Management, and the City Attorney’s office, in order to process contracts and purchase orders.
• Supporting the departments’ capital spending through the aforementioned systems in a timely manner.

Benefits

• Comprehensive benefits package to eligible employees.
• Drug and alcohol-free workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees