Procurement Agent - Buyer

LTD Lane Transit District•Eugene, OR

37d

About The Position

Under general supervision, assist in the implementation of Lane Transit District's (LTD) centralized procurement system to purchase and expedite a variety of materials, supplies, equipment, and services for regular and non-routine use. Responsibilities include reviewing, analyzing, and conducting low to mid-level procurements. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Requirements

A minimum of two (2) years' work experience in procurement and/or governmental purchasing
Proficiency with Microsoft Products: Outlook; Excel; Word; and PowerPoint (will be validated with testing)
Enterprise Resource Planning (ERP) financial software experience

Nice To Haves

Associate's or Bachelor's degree in related area such as supply management, accounting/finance, business administration, or public administration.
Demonstrated knowledge of Federal Transit Administration (FTA) and/or State Procurement Statutes as well as other directives for governmental purchasing.
Demonstrated knowledge of FTA Third-Party Contracting Rules, Federal Acquisition Requirements (FAR), and other directives for public contracting and governmental purchasing under federal law.
Completion of at least two (2) of the four (4) of the National Transit Institute Procurement Series courses. The successful candidate who has not completed these courses prior to hire is required to complete the minimum courses.
Experience with Microsoft 365 (M365)

Responsibilities

Develop Requests for Quotations (RFQ)s and informal procurement proposals for a variety of materials, supplies, services, and equipment in accordance with the District's standards, policies, and procedures.
Coordinate all aspects of the acquisition and contracting activities for low to mid-level procurements, which may include performing cooperative research, quotations, etc.
Assist in determining the most appropriate acquisition method by examining and evaluating unique elements while ensuring compliance with applicable federal and state regulations, as well as, LTD standards and policies.
Reviews, examines, and processes requisitions, purchase orders, and other related documents, to ensure compliance with established purchasing procedures, and to confirm funding availability.
Develop a network with a wide variety of vendors and develop and maintain sources of supply and services.
Research and procure unusual or hard-to-find goods and services.
Maintain complete files for procurements in compliance with local, state and federal audit regulations.
Consult with departments to ascertain their needs, advise on new product developments, and record complaints on vendor compliance.
Consult with vendors and their representatives in order to acquaint them with methods and procedures in order to obtain information on their products and services.
Expedites purchase orders and assists in follow-up on contracts for materials, supplies, services, and equipment.
Performs self-audits to assure compliance with federal and/or state rules and regulations.
Maintain an organized system, ensuring documents, data, and records are accurate, updated, and accessible to appropriate users, while protecting confidential information as necessary.
Maintain appropriate level of knowledge of all departmental and district-wide policies, procedures, projects, and programs.
Conduct research to answer questions and interpret information for internal and external customers.