Procurement Administrator (2 positions)

Dormitory Authority of New York • Albany, NY

109d • $72,710 - $92,708 • Remote

About The Position

The Procurement Administrator is responsible for the supervision and administration of assigned procurements in accordance with the appropriate governing laws, policies, and procedures. The Procurement Administrator undertakes assignments that require expertise in public procurement, and the exercise of independent judgment with routine and moderately complex procurement matters.

Requirements

• Bachelor's degree plus three years relevant experience or Associate's degree plus six years relevant experience or a High School diploma or equivalent plus eight years of DASNY relevant experience.
• Working knowledge of the building fit-out process.
• Thorough knowledge of construction and operations purchasing.
• Excellent negotiation skills and demonstrated results.
• Demonstrated accuracy and attention to detail.
• Demonstrated organizational skills and ability to prioritize.
• Excellent oral and written communication skills.
• Demonstrated ability to work independently and exercise sound judgment.
• Proficiency in PC applications such as Outlook, Excel, Access, Word and PowerPoint.

Nice To Haves

• Bachelor's degree in Business Administration, Public Administration, Construction Technology, or related field plus three years' experience in the negotiation, award, and administration of professional service agreements and/or contracts.

Responsibilities

• Assist, consult, advise, and/or coordinate with DASNY staff and clients, consultants, contractors, vendors and/or other third parties in all phases of the procurement process.
• Draft, review and approve procurement-related documentation, including correspondence, requests for proposals, requests for qualifications, expressions of interests, bid openings, contract awards, purchasing requisitions, purchase orders and contracts.
• Independently oversee the timely and efficient preparation, processing and review of public procurements and bids.
• Supervise and/or review the work performed by Assistant Procurement Administrators and/or support staff.
• Independently perform substantive reviews of procurements, the procurement record and related documents for accuracy, completeness and compliance.
• Evaluate vendor's responsibility and responsiveness by conducting financial viability assessments.
• Participate in and/or chair consultant selection committees and evaluate cost and fee proposals.
• Monitor the status of assigned procurements with respect to volume, potential delays and/or available funding.
• Provide assistance in the gathering, review and/or monitoring of consultants, contractors and/or vendors insurance documents.
• Market DASNY services to clients, at conferences, and trade shows.
• Conduct desk audits of procurements processed by the Assistant Procurement Administrators.
• Gather data, perform research and report findings to the Senior Procurement Administrator.
• Research and draft letters and responses to routine and moderately complex matters.
• Identify and describe potential problems and/or delays in the procurement process and workflow.
• Ensure the confidentiality of information gathered during the procurement process.
• Ensure that a complete and accurate procurement record is maintained.
• Collaborate, assist and coordinate with Opportunity Programs staff throughout all phases of DASNY procurements.

Benefits

• Choice of several health insurance plans
• Dental & vision insurance
• Membership in the NYS Retirement System
• Deferred Compensation Investment Plan
• 13 vacation days per year
• 13 sick days per year
• 5 days of personal leave per year
• 12 paid holidays per year (plus one float day)
• Tuition reimbursement
• Training & development opportunities
• Telecommuting Work Plan
• Limited Work from Home (LWFH)
• Eligibility for the Public Services Loan Forgiveness Program (PSLF Program)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree