Procure To Pay Specialist-Senior

Presbyterian Healthcare Services • Albuquerque, NM

263d • $18 - $28 • Remote

About The Position

Now hiring a Procure To Pay-Specialist-Senior! Presbyterian is seeking a Senior P2P Specialist to will work closely with internal and external customers to resolve any questions, concerns, or disputes. Ensure accurate vendor management, timely payments to vendors and maintain the purchasing card program. This role requires critical thinking and the ability to work cross-functionally with all departments throughout the organization in a fast-moving environment where customer service is the number one priority.

Requirements

• Associate degree. 3 years of additional experience can be substituted in lieu of degree.
• 3 years of experience working in a Procure to Pay, accounting or similar business function.
• Proficient in Microsoft Excel, Word, and Outlook.
• Strong analytical and problem-solving skills.
• Excellent communication skills, verbal and written.
• Excellent customer service skills.
• Focus on achieving results and continuous improvement.
• Ability to work in a fast paced, high-pressure environment.
• Excellent time management skills and ability to meet tight deadlines.
• Ability to adapt to a constantly changing environment.
• Able to work independently with minimal supervision.

Responsibilities

• Responsible for managing timely and accurate disbursements; including supplier set up, reports and various payment method issuance, timely and efficient management of payment platforms, department credit cards, vendor card payment programs.
• Serving as primary point of contact; subject matter expert for payment programs and complex vendor reconciliations.
• Assists Supervisor in providing training, technical and operational support to P2P team to optimize performance.
• Responsible for managing and administering all aspects of employee corporate card program to include but not limited to: Processing new card applications and establish accounts on bank portal.
• Maintain card holder records, spend levels, card MMC controls, terminations, and card inactivation.
• Maintain required documentation and approvals to ensure compliance with card program policy and procedures.
• Liaison between our employees and card provider to provide excellent service and problem resolution.
• Facilitate reconciliation tracking between cardholders and approvers to ensure expenses are accounted for in a timely manner.
• Coordinate card holder training to ensure compliance with policies, procedures, best practice and cost-efficient techniques for card use.
• Perform account analysis, reconciliation audits, and investigations.
• Assist with annual 1099 process.
• Run and monitor various reports to assist with payment program efficiency, compliance, and accuracy.
• Run and reconcile reports to ensure accuracy and issue resolution for P2P invoice processing activities to include but not limited to: Open invoice report, matched not received, invoiced not received, Open PO Report, Outstanding checks, etc.
• Analysis of invoices for proper accounting treatment (period expenses, Fixed Asset capitalization, prepayments, Etc.).
• Ensure proper approval and authorization is obtained as well as sufficient contracts and/or documentation.
• Research and resolve complex internal and external inquiries concerning invoice status, including communicating the resolution of discrepancies to appropriate persons.
• Responsible for tasks in various systems (i.e., Lawson, Perceptive ImageNow and GHX) to complete P2P cycle.
• Ensure compliance with relevant payable process requirements, policies, and procedures.
• Monitor shared email boxes to complete daily tasks.
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
• Maintain electronic filing system for financial information, records, and documents to ensure easily available information.
• Assist with processing purchase orders in accordance with policies and procedures (ex: order processing and troubleshooting for errors, PO processing, resolving EDI exceptions, researching Received not invoiced (RNI report).
• Develop and maintain positive, productive relationships with departments, suppliers, and other customers.
• Perform other duties as assigned.

Benefits

• Medical
• Wellness program
• Vision
• Dental
• Paid time off
• Retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Ambulatory Health Care Services
• Education Level: Associate degree