Processing Assistant III- Part Time

Harnett County-posted about 1 year ago
$32,315 - $37,567/Yr
Part-time • Entry Level
Lillington, NC
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The Processing Assistant III is a part-time role focused on providing administrative support to ensure accuracy and compliance in data entry and record management within the Harnett County Department of Social Services. This position aims to alleviate the administrative workload of employees, allowing them to dedicate more time to families in their caseloads.

  • Accurately and timely complete data entry including forms 5026, 5027, 5104, and 5094.
  • Complete VCAP (civil), AOC (criminal), Central Registry, CW Assist, and 911 record checks.
  • Request medical, educational, or case records from other states, counties, and agencies.
  • Scan documents into cases and copy files requested for review.
  • Fax information to other agencies as needed.
  • Assign individual SIS numbers to clients and add them to days sheets.
  • Make referrals to outside agencies and enter data into an Excel spreadsheet for policy monitoring purposes.
  • Prepare training materials and notarize documents as required.
  • Manage Adoption assistance and Medicaid adoption assistance records.
  • Prepare files for auditing SSBG, IV-E and complete 2nd party review for keying errors on 5027 and 5094.
  • Process lost adoption assistance checks for replacement and balance vendor payments for children receiving adoption assistance.
  • Initiate confidential intermediary services and process ICAMA for incoming and outgoing children.
  • Mediate and negotiate vendor payments for services to families and collaborate with the attorney for payments.
  • Assist vendors with ACH system and send yearly recertification letters.
  • Act as the point of contact for families post-adoption and initiate post-adoption services.
  • High school diploma or GED.
  • Proficient in Microsoft Word, Excel, and Publisher.
  • Certified Notary Public preferred but not required.
  • Strong typing skills and communication skills.
  • Organizational and time management skills.
  • Ability to learn NC data entry systems and state online databases.
  • Certification in computer programs.
  • Adoption assistance
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