Probate Register

State of Vermont•White River Junction, VT

2d•$22

About The Position

The Probate Register is in Woodstock, VT and provides organizational, technical, and public relations work as custodian of the records, and process and maintain the dockets, files and records under the jurisdiction of the Probate Court (wills, administration of estates, trusts and guardianships, adoptions, name changes). This position certifies court documents pertaining to the Superior Court. Work is performed with considerable latitude for the exercise of independent judgment and initiative and is reviewed either through monthly or quarterly statistical reports and under the supervision of the Court Operations Manager.

Requirements

High School graduation or equivalent
Two years of clerical, secretarial or data entry experience; preference will be given to candidates with prior experience in a legal setting working as a paralegal/ legal assistant with mastery of office technology.
College training may be substituted for the work experience on a year for year basis.

Responsibilities

Assures that probate matters before the Court are handled in a timely manner.
Provides technical and procedural information to attorneys, fiduciaries, and the general public, including interested parties, either by phone, in person, or by correspondence.
Schedules formal and informal hearings and conferences, and determines what type of proceeding is needed.
Maintains official case files for each proceeding to include all documents received, all pertinent dates, all decrees and/or licenses issued, and any other chronological information required.
Conducts preliminary research in Vermont Statutes prior to presenting the issue to the Judge.
Provides petitioners with appropriate forms, collects appropriate fees, and reviews all pertinent documents for accuracy and thoroughness.
Assist in preparing accurate accounting of money paid into the Court.
Assist in gathering and preparing statistics for division reporting.
Processes birth, marriage, and death record corrections and establishments, marriage time waivers, and marriage authorizations in addition to responsibilities under the primary jurisdictional matters.
Register and/or staff issues appointments of executors, administrators, guardians, and trustees.
Follows up on open cases to assure timely filing and compliance with statutes and Probate procedures. Prepares a variety of documents, including orders, licenses to sell, decrees, etc. for the Judge's signature.
Assists the general public in genealogical searches.
This position is responsible for all duties defined and other duties as assigned such as training other employees.
The job entails the operation of various types of electronic equipment and new equipment may be introduced at any time.
Performs related duties as required.