Probate Examiner

State of Oregon • Oregon City, OR

12d

About The Position

Interviews: Generally, will be scheduled within two weeks after the application deadline. May take long, depending on the number of applications. Who we are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission . Benefits to you We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage. The hourly equivalent for this position is $26.19 - $40.63. [OR The annual salary for this position is $54,464 - $84,501.] 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job! Salary offers are made with consideration of the candidate’s education and experience. Location Highlights Oregon City, Oregon rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton, Gresham, Hillsboro, and Vancouver, WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864, the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only “vertical street” in the nation, Elevator Street. Activities include museums, historic buildings, and over 22 city parks, including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls, the largest waterfall by volume in the Pacific Northwest. Position Highlights The Clackamas County Circuit Court is hiring a Probate Examiner. In this role… You will be responsible for performing various probate case types, data entry, and analytical review at the direction of the Probate Coordinator and/or judges. Audit probate case filing for statutory compliance including financial review of annual and final accountings. You will communicate with pro se participants, attorneys, and community partners discussing technical and specialized requirement of case filings. Review proposed Small Estate Affidavits and communicate with filers via in-person, email, and phone. Use OJD and local court policies regarding electronic filing requirements and be responsible for reviewing, accepting, and rejecting electronically filed documents. You will monitor case progress by creating and running reports and take appropriate action to issue courtesy notices and set citation herrings on judicial and probate calendars. Assigned tasks may be changed to accommodate workload and organizational needs. We welcome all candidates who are inspired by our work and mission .

Requirements

• The qualified candidate must have a bachelor’s degree in business, court administration, public administration, or a related field.
• At least two (2) years of professional legal secretarial, progressively responsible court support, public or private law firm, public guardian, public conservator, fiduciary, or paralegal experience.
• Any combination of education and experience equivalent to six (6) years of experience that typically supports the knowledge, skills, and abilities for the position.
• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Knowledge of the provisions of the Probate Code, Civil Code, Code of Civil Procedures, Revenue and Taxation Codes, and Superior Court rules, which are regularly applied in examining petitions for conservatorships, probate of wills, and other actions requiring approval of the probate court.
• Skill in writing and reviewing documents for accuracy and completeness.
• Experience providing training to adult learners.
• Knowledge of financial (banking), transactional (real estate/contractual, medical treatment care, end of life, etc.) to contextualize review.
• Some knowledge of accounting and bookkeeping and practices.

Responsibilities

• performing various probate case types, data entry, and analytical review at the direction of the Probate Coordinator and/or judges
• Audit probate case filing for statutory compliance including financial review of annual and final accountings
• communicate with pro se participants, attorneys, and community partners discussing technical and specialized requirement of case filings
• Review proposed Small Estate Affidavits and communicate with filers via in-person, email, and phone
• Use OJD and local court policies regarding electronic filing requirements and be responsible for reviewing, accepting, and rejecting electronically filed documents
• monitor case progress by creating and running reports and take appropriate action to issue courtesy notices and set citation herrings on judicial and probate calendars
• Assigned tasks may be changed to accommodate workload and organizational needs

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $26.19 - $40.63.
• The annual salary for this position is $54,464 - $84,501.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level