PROBATE COURT CLERK II - PROBATE COURT

Clayton County, GA • Jonesboro, GA

342d • $15

About The Position

The purpose of this classification is to provide clerical support to the Probate Court. Work involves assisting the general public in person, and over the phone; docketing, indexing, and recording court case information; providing copies of official court and/or legal documents to the public; and/or receiving and processing applications for department administered programs.

Requirements

• High school diploma or GED.
• Five (5) months of clerical and/or customer service experience.
• Word Perfect preferred.
• Bilingual-Spanish is a plus.
• Typing speed of 35 WPM required.

Responsibilities

• Answers department telephones; greets customers and visitors; communicates with the general public, attorneys, court personnel, and county and local officials.
• Provides assistance, copies requested documents and information regarding department services and procedures; refers callers to other staff members as appropriate; and takes messages; accepts payments, applications, records, etc., from customers; records receipt of same, and prepares for processing.
• Receives, reviews, prepares and/or processes department documents such as records of court cases, dockets and indexes, and case files; receives and processes applications for programs administered by the department including marriage licenses, pistol permits, temporary guardianship of minors, etc.
• Issues legal documents including birth certificates, subpoenas, etc.; verifies, completes and/or codes required information into department databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate; makes copies and distributes as appropriate.
• Maintains copies in department manual files; types letters, reports, summaries, and correspondence; prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies, distributes, and/or files documents; requests information from other departments as necessary to complete department records/files.
• Receives, dates and distributes incoming mail; prepares outgoing mail.

Benefits

• Equal Opportunity employer.
• Reasonable accommodations for qualified individuals with disabilities.

What This Job Offers

• Job Type: Part-time
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees