Private Wealth Administrator

Allworth Financial•Cincinnati, OH

9h•$80,000 - $95,000•Onsite

About The Position

The Private Wealth Administrator provides high-level administrative, sales execution, and client development support to the Head of Private Wealth Strategies. This role serves as the operational and coordination backbone for a rapidly growing private wealth consulting platform, supporting advisor engagement, complex sales cycles, and ultra-high-net-worth (UHNW) client planning deliverables. Blending executive support with internal sales coordination, this role ensures a seamless experience for advisors, referral partners, and prospective clients—from initial engagement through onboarding—while supporting strategic initiatives, partner relationships, and sophisticated wealth planning solutions. The ideal candidate is detail-oriented, highly organized, relationship-focused, and thrives in a fast-paced, entrepreneurial financial services environment. This is an in-person, exempt position with a compensation range of $80,000–$95,000, which may vary based on experience, and is eligible for a performance-based bonus tied to both individual and company results. The ideal candidate will be able to work in-office a minimum of three days per week at one of our locations in Folsom, CA; Dallas, TX; Indianapolis, IN; or Cincinnati, OH.

Requirements

Bachelor’s degree preferred (Business, Finance, Economics, or related field).
3–5+ years of experience in wealth management, financial services, sales support, or executive assistance.
Strong understanding of advisor distribution models (RIA, custodial referral, independent broker-dealer) and high-net-worth client dynamics.
Experience supporting sales cycles, referral-based business, or complex client onboarding processes.
High proficiency in Microsoft Office (Excel, Word, PowerPoint); CRM experience required.
Exceptional organizational, communication, and follow-up skills.
Ability to manage multiple priorities independently while maintaining accuracy and discretion.
Willingness to learn and operate compliantly within the financial services regulatory environment.
Polished, professional communicator comfortable interacting with senior advisors, referral partners, and UHNW clients.
Highly organized self-starter who anticipates needs and takes ownership of outcomes.
Relationship-oriented, service-minded, and responsive with a strong sense of urgency.
Adaptable and collaborative, thriving in a boutique, growth-oriented environment.
Genuine interest in advanced wealth planning, estate strategy, and complex financial solutions.

Responsibilities

Serve as a key internal point of coordination for advisor, referral partner, and prospective client engagements.
Support inbound referrals and prospect activity by coordinating timely outreach, meeting scheduling, and next steps.
Gather, organize, and document client and case information to support introductory meetings and advanced planning discussions.
Prepare customized pitch materials, presentation decks, and follow-up correspondence in partnership with internal planning and advisory teams.
Track pipeline activity, referral sources, engagement stages, and key metrics using CRM systems (Salesforce, ThoughtSpot, or equivalent).
Assist with onboarding new advisory and client relationships, including data gathering, paperwork coordination, and internal handoffs.
Maintain and update sales collateral, case studies, and product overviews related to advanced wealth strategies (e.g., exchange funds, CRTs, PPLI, QSBS, ESOPs).
Provide proactive executive support to the Head of Private Wealth Strategies, including calendar management, meeting logistics, travel coordination, and correspondence.
Act as a liaison between leadership, advisors, internal teams, and external partners to ensure alignment and timely execution of priorities.
Draft, proof, and distribute client communications, meeting summaries, and internal materials with exceptional attention to detail and confidentiality.
Coordinate internal meetings, strategy sessions, advisor training events, and partner presentations.
Help oversee end-to-end sales cycle execution, ensuring deliverables, planning materials, and onboarding steps are completed efficiently and accurately.
Coordinate across internal and external stakeholders to keep engagements moving forward and aligned with service standards.
Track action items, deadlines, and follow-ups across multiple initiatives and stakeholders.
Support implementation of new strategic partnerships, product rollouts, and marketing initiatives tied to Private Wealth Strategies.
Research and compile competitive intelligence, market insights, or advisor channel trends relevant to advanced planning and UHNW clients.
Maintain documentation related to compliance, review processes, and client-facing materials.

Benefits

Medical: Blue Shield (PPOs and HDHP with HSA) plans and Kaiser (HMO) plans for California associates
Dental insurance with MetLife
Vision insurance with VSP
Optional supplemental benefits
Healthcare savings accounts with company contribution
Flexible spending accounts
Flexible working arrangements
Generous 401K contributions
Exempt associates qualify for our flexible paid time off policy
Non-Exempt associates will receive 15 days of paid time off annually during the first three years of employment
11 Paid Holidays
Option to participate in our Equity Purchase Program (Contract, intern, and part-time employees are not eligible)
Future growth opportunities within the company