Private Markets Operational Specialist

Dynasty Financial Partners•St Petersburg, FL

5d•Onsite

About The Position

We are seeking a highly skilled Private Markets Operational Specialist to support the end-to-end operational lifecycle of our private markets investment platform. This role is central to onboarding and maintaining alternative investment products across our client book of business. The ideal candidate brings deep expertise in subscription documentation, fund operations, and the technical connectivity required to integrate private markets data into reporting systems, custodian platforms, and advisory fee billing infrastructure. This role is an in-office position in downtown St. Petersburg, Florida.

Requirements

Bachelor’s Degree in Finance, Business, Economics, Data Analytics or equivalent required.
5+ years of experience in alternative investment operations, private markets administration, or a closely related role within wealth management or financial services.
Hands-on experience with private fund subscription documentation.
Strong understanding of private markets data structures, including capital accounts, NAV reporting, and cash flow schedules.
Results-driven, motivated individual.
Thrive in fast-paced work environment.
Flexibility to handle multiple assignments simultaneously.
Familiar with industry pricing factors and the competitive landscape.
Intermediate to advanced knowledge of MS Word and Excel
Entrepreneurial mindset – Ability to adapt and innovate in a fast-paced environment
Strong quantitative and analytical skills – You can detect and translate a story behind numbers and data.
Advanced proficiency in Microsoft Excel for data analysis, modeling, and reporting.
Experience in quality assurance and refinement of data reporting, including asset tier calculations and reconciliation across platforms.
Excellent verbal and written communication skills – You can translate and present complicated data in a simple, easy to understand style or format.
Exceptional critical thinking and problem-solving abilities – Ability to think unconventionally in proposing potential solutions or opportunities to issue
Proven ability to multi-task and manage multiple projects effectively and work well under pressure to deliver high-quality work within tight deadlines
Act with an entrepreneurial spirit and a willingness to show initiative
Be willing to work hands-on and deliver against the outputs of strategic Operations initiatives and programs
Be comfortable working and thriving in a demanding and fast-paced environmen
Be a culture carrier and adopt Dynasty’s culture of accountability, fairness, teamwork, and transparency
Show eagerness to learn and grow within the firm

Responsibilities

Book Mapping & Client Portfolio Administration Map and maintain existing client holdings in private markets vehicles across all accounts, including SMAs, feeder funds, and direct fund investments.
Conduct regular reconciliation of private markets positions against fund administrator records, custodian statements, and internal portfolio systems.
Coordinate with advisors and relationship managers to ensure accurate allocation records, capital call schedules, and distribution tracking across the book.
Manage position-level data integrity including commitment amounts, funded capital, NAV, and unfunded obligations.
Manage the full subscription lifecycle from initial investor eligibility verification through countersigned document receipt and capital call coordination.
Liaise with fund managers, fund administrators, transfer agents, and legal counsel to resolve document deficiencies.
Maintain a centralized document management system for all executed subscription agreements, amendments, and investor notices.
Custodian Connectivity & Reporting Integration Establish and maintain operational connectivity between private markets fund data and custodian platforms (e.g., Fidelity, Schwab, Pershing, Goldman Sachs).
Coordinate with custodians on the setup of alternative investment accounts, including DTC-eligible and non-DTC structures.
Oversee data feeds and reconciliation workflows between fund administrators, alternative investment platforms (e.g., iCapital, CAIS, etc), and internal systems.
Partner with technology and data teams to implement and maintain integrations with portfolio reporting systems (e.g., Addepar, Black Diamond).
Resolve data discrepancies between custodian, fund administrator, and reporting system sources on a timely basis.
Collaborate with technology partners and vendors to automate manual data entry processes and improve operational scalability.
Document all integration workflows, data dictionaries, and operational procedures for private markets data management.
Coordinate with finance and compliance teams to ensure fee schedules, billing frequency, and disclosure requirements are accurately reflected for alternative holdings.
Reconcile billing outputs against AUM records for private fund positions and resolve discrepancies with advisors and operations teams.