Private Dining Sales / Food and Beverage Coordinator

Auberge Collection•Napa, CA

5d•$28

About The Position

The Private Dining Room Sales / F&B Coordinator is an essential member of the food & beverage team. This role has a focus on guest reservations, large parties and events in the F&B outlets. This role also aids the F&B Leadership Team by completing administrative tasks in a timely and accurate manner. Providing support with skill and professionalism this role will include a wide variety of administrative functions. In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our guests.

Requirements

Any combination of education and experience that provides the required knowledge, skill and ability to perform the job. High School or College Graduate preferred.
Flexible work schedule required.
At least one year experience in an administrative capacity.
At least 2 years of Food & Beverage or hotel operations experience

Responsibilities

Lead large party bookings, using the Triple Seat system as the primary resource
Prepare and distribute BEOs for weekly meeting, daily updates, and internal reviews
Present BEO’s to F&B team in a weekly meeting
Coordinate event-related paperwork, including internal materials, event menus, signage, and floor plans.
Manage daily event agendas and internal communication, ensuring all teams are informed.
Maintain Tripleseat Administrator responsibilities, including event bookings, menu updates, and space availability management.
Maintain office organization, inventory supplies, and assist with Birchstreet ordering.
Support host stand overflow phone calls by taking reservations, confirming bookings, handling guest queries and directing them to the appropriate department.
F&B menu printing, advance printing of special events and group menus, buffets signs and any required printed resource related to the F & B department.
Support F&B department with time management, data gathering and communication for the execution of projects or events.
Administrative duties as deemed appropriate by F&B Leadership.
Generates assigned daily, weekly and monthly reports, such as revenue/covers/top item sales.
Assist in the preparation of meetings: organize materials and agendas, prepare visuals/handouts, handle meeting logistics, and ensure that meeting attendees are informed.
Demonstrate discretion and tact in preparing, disclosing, and handling confidential information.
Communicate effectively with all levels of leadership and team members within the organization.
Cultivate strong relationships with others by responding and resolving matters promptly.
Serve as a team player for the organization, shifting priorities with flexibility.
Other duties may be assigned.
Assist with large party bookings, using the Triple Seat system as the primary resource
Perform clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages.