Private Dining Sales Coordinator - Tria

Tria Restaurant•North Oaks, MN

31d•$23 - $27

About The Position

Works with clients from initial inquiry through event execution, providing event coordination and hospitality. Communicates policies, procedures, pricing, and contract specifications to clients for private dining functions, relays event information to appropriate interdepartmental personnel, provides tours to prospective clients, and works with management in forecasting and special projects.

Requirements

At least 1 year of hospitality experience.
Strong competence in Microsoft Office software.
Availability to work nights and weekends as needed.
While performing the duties of this job, the employee is regularly required to position self to move about.
The employee frequently is required to operate and use specific tools and equipment; and communicate with guests, employees, owners, and management.
The employee may need to travel (locally) to other properties occasionally.
Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The employee must occasionally lift and/or move up to 40 pounds.

Nice To Haves

Bachelor's degree in hospitality or business management
Bilingual

Responsibilities

Maintains an in-depth knowledge of facilities, menus, vendors, and operations.
Follows up on assigned inquiries concerning private dining functions.
Plans and coordinates event details such as space requirements, time schedule, food service, and event design with clients and with department heads.
Serves as event coordinator and advisor during events to minimize confusion and resolve problems, such as space adjustments and additional equipment needed.
Coordinates and supports set-up, service and teardown of events
Continuously provides clients with up-to-date estimates on contracted food, beverage, and services recommending best possible choices within their budget to ensure a first-class event and to encourage repeat business.
Accurately reviews event information at interdepartmental meetings.
Arranges and oversees client tastings to ensure culinary and operational information and discussed are accurately gathered and disseminated to the appropriate personnel.
Solicits new business through outside in person sales calls, telemarketing, written communications, and tradeshows.
Assists management in forecasting, prospecting, rebooking, and special projects.
Accurately creates, maintains, and distributes in-house event orders, diagrams, and other event information for food and beverage operations consistent with company guidelines
Maintains organized sales files and assists the sales team with event file creation.
Accurately creates and distributes event orders.
Collects and tracks event deposits and receivables.
Works with management to create, maintain, and update private dining menus.
Completes all other duties and special projects as assigned.