Secretary to the Principal (One Year Only)

Newport Public Schools•Newport, RI

About The Position

To assure the smooth and efficient operation of the school office so that the office’s maximum positive impact on the education of the students can be realized and to provide administrative support to the principal.

Requirements

Graduation from high school, supplemented by secretarial and/or business training, Associate’s Degree desired.
At least two (2) years of experience in an administrative support role.
Possession of excellent computer skills (word processing, spreadsheets, databases, e-mail, Internet) and the ability to learn Power Point and any other computer programs required for the position.
Possession of bookkeeping and financial skills with the ability to coordinate with outside vendors.
Ability to key at a speed of 45 wpm.
Ability to compose, proofread, and edit meeting minutes and written communications; dictation skill desired (note-taking, speedwriting, etc.).
Strong attention to detail and excellent organizational skills with the ability to maintain and implement new office systems for the school office.
Excellent communication and interpersonal skills needed to deal professionally with staff and public.
Ability to work within a team, as well as operate independently, demonstrating initiative and sound-decision making.
Demonstrated ability to perform the responsibilities below as evidenced by coursework, previous experience, testing, and the interview process.
Any such alternatives to the above as the committee may deem appropriate in the event that the above qualifications cannot be met.

Nice To Haves

Knowledge of the Munis financial accounting system and ASPEN student information system a plus.
dictation skill desired (note-taking, speedwriting, etc.)

Responsibilities

Supervises and assists in the assessment of clerical staff.
Obtains, organizes, and disseminates pertinent data relating to the various functions of the school office.
Composes routine correspondence and prepares correspondence, meeting notices, etc., from written drafts, notes, or outlines.
Attends meetings as directed by the principal for the purpose of obtaining and disseminating information.
Processes all incoming correspondence for the principal.
Assists in the preparation of budgets and monitors expenditures for the purpose of record keeping, budget control, and planning.
Researches, orders, and tracks supplies needed for the school.
Maintains calendars, makes arrangements for conferences and meetings, and assists in school events and activities such as graduation, summer orientation, parent conferences, and student scheduling.
Takes minutes of administrative meetings, as required by the principal or designee
Interprets policies and procedures to staff, students and public.
Understands and maintains complete confidentiality in all aspects of this position.
Performs the usual office routines and practices associated with a busy, yet productive and smoothly run office, as well as any other such duties assigned by the principal or designee.