School Secretary - Joseph F. Cappello School

Mercer County Special Services School District•Hamilton, NJ

1d•Onsite

About The Position

To support the principal by performing all secretarial and confidential work as assigned necessary for the smooth and efficient operation of the office. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, have the ability to prioritize work with minimal supervisor, and demonstrate experience with independent projects and tasks.

Requirements

High School Diploma or above
Two years’ related experience and/or training, or equivalent combination of education and experience
Knowledge and ability to use technology and related software
Ability to operate commonly used office machines and technology
Demonstrated proficiency in typing/keyboard
Good interpersonal skills
Ability to manage telephone calls in a courteous and effective manner
Ability to greet the public and staff with a professional demeanor
Medical and physical capacity to perform the major responsibilities
Ability to prioritize work with minimal supervisor
Demonstrate experience with independent projects and tasks
Proficiency in computer applications pertinent to support the position, including but limited to Microsoft Office, Microsoft Excel, Google Suite, Realtime Student Information System, AESOP Employee Portal
Required criminal history background check
Proof of US citizenship or legal resident alien status
Reside in the State of New Jersey unless otherwise exempted under the law

Responsibilities

Coordinates the efficient workflow of the office
Prepares or assists in the preparation of correspondence, reports and documents
Coordinates the calendar of the principal and schedules appointments
Arranges meetings, and interviews
Screens telephone calls and correspondence and acts as liaison between the office and staff in screening and routing inquiries and requests
Assists in composing and prepares correspondence, reports, spreadsheets, and other complex documents
Perform usual office routines, such as photocopying, general typing, filing etc.
Assist in the greeting, properly signing-in, obtaining visitors’ passes and directs visitors as requested
Prepare and type purchase orders and maintain records of purchases
Assist principal in the maintenance of student records including attendance, therapy units and similar items
Assist principal in the maintenance of staff records and tracking of attendance
Design and produce reports utilizing computer data
Maintain a well-organized up to date filing system
Operate all business machines and technology necessary to complete reports and work required in the operation of the office
Arrange meetings, prepare meeting agendas, and handles follow-up activities as necessary
Maintain records and handling of petty cash, student activity funds etc.
Produce reports utilizing data
Maintain Realtime data with updated students and other information needed
Assist in the dissemination of student progress reports, and report cards
Maintain credits and transcripts for graduation requirements
Maintain and scheduling fieldtrips, bus scheduling and purchase orders
Monitor building use
Assist in the daily substitutes, as needed
Maintain standards of ethics and confidentiality as required by law and the policies of the Board of Education
Exhibit respect and support for and adherence to policies and procedures approved by the Board of Education
Perform other tasks related to the efficient operation of the office as assigned
Perform additional duties to those specified at the request of the Superintendent and/or their designee