PRINCIPAL CONTRACT ADMINISTRATOR (ACQUISITION MANAGEMENT SERVICES)

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

45d

About The Position

Performs complex work in support of contract administration activities for Metro's acquisition of goods and services. Recruitment Timelines: Interviews are projected to be scheduled for the week of November 16th. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.

Requirements

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred
Five years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Nice To Haves

Experience developing and executing Requests for Proposals (RFPs) and Invitations for Bids (IFBs) for multi-million-dollar solicitations.
Experience analyzing market trends and performing cost and/or price analysis for goods and services.
Experience leading negotiation plans, executing change orders, and administering contract modifications.
Experience applying and administering applicable local, state, and federal laws, including Buy America provisions, and interpreting rules, regulations, and policies pertaining to public procurement.
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Responsibilities

Leads the planning, development, and execution, including reviews and comments, on Request for Proposals (RFPs) and Invitation for Bids (IFBs), as necessary
Meets with internal and external clients to anticipate requirements
Establishes evaluation criteria
Prepares packages for advertising, printing, and distribution
Conducts pre-bid and pre-proposal meetings to answer questions and set schedules
Receives bids and proposals, acts as chairperson on bid/proposal evaluation team, and makes awards recommendations and formalizes awards
Prepares various contract award letters and notices
Responds to bid and proposal award protests
Participates in initial contractor and consultant conferences
Conducts negotiations as necessary
Completes final draft of contracts
Responsible for contract management activities after award
Liaises with Metro's vendors and internal clients
Maintains all records associated with an acquisition
Supports Metro's diverse and economically disadvantaged programs, as well as other initiatives as assigned
Reviews and approves invoices and payments
Negotiates and approves change orders, task orders, contract work orders, and contract modifications
Coordinates escrow agreements
Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
Monitors contract compliance
Assists in developing claim strategies designed to minimize damage assessment and effect on schedules
Arranges and participates in final inspection and prepares closeout documents
Prepares monthly status reports, summaries, and other correspondence
Briefs management on assigned projects and give oral presentations as applicable
Provides guidance and assistance to lower-level employees
Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties