Pricing and Contract Specialist

OrthoPediatrics•Warsaw, IN

4h•Onsite

About The Position

This role provides critical administrative and operational support to the Pricing and Contracts team, ensuring the timely creation, review, organization, and tracking of pricing proposals and customer contracts. The specialist will assist in preparing pricing proposals, quotes, and cost analyses, and maintain comprehensive pricing logs, version control, and supporting documentation. Responsibilities also include updating pricing sheets, rate cards, and internal reference materials, as well as coordinating the internal review and approval process for pricing requests to ensure compliance with internal guidelines and audit requirements. The position supports the drafting, formatting, and assembly of customer contract packages, reviewing them for completeness and accuracy, and tracking their lifecycle stages from drafting to renewal. The specialist will maintain a centralized library of executed agreements, coordinate with Legal, Commercial, and Finance teams to resolve missing information, and manage team calendars and meeting schedules. Furthermore, the role involves preparing summaries, reports, and dashboards for contract status and pricing activities, maintaining confidentiality of sensitive commercial information, and supporting special projects such as pricing updates, contract audits, or system transitions, with an emphasis on leveraging AI tools to enhance efficiency.

Requirements

Excellent attention to detail
Exceptional mathematical and calculation skills
Verbal and written communication
Ability to collaborate with a team.
Knowledge of different types of payroll software
Knowledge of payroll, garnishments, and benefits distribution
Multitasking abilities
2–4 years of administrative, contract management, pricing, or financial support experience.
Strong proficiency in Microsoft Excel, Word, and Outlook.
Ability to manage multiple deadlines.
Strong written and verbal communication skills.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to prepare routine reports and correspondence.
Ability to communicate effectively with customers, vendors and other employees of the organization.
Requires excellent grammar and spelling.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio and percent.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Requires a valid driver’s license.
Ability to operate a variety of standard office equipment, such as a computer and keyboard, calculator, fax, photocopier, telephone, cell phone, etc.
Proficiency with Microsoft Word, Excel, Outlook and PowerPoint.

Responsibilities

Assist in preparing pricing proposals, quotes, and cost analyses for customers.
Maintain pricing logs, version control, and supporting documentation.
Update pricing sheets, rate cards, and internal reference materials.
Coordinate the internal review and approval process for pricing requests.
Ensure pricing documents comply with internal guidelines and audit requirements.
Support drafting, formatting, and assembling customer contract packages.
Review contracts for completeness, accuracy, and required attachments.
Track contract lifecycle stages include drafting, review, approval, and renewal.
Maintain a centralized library of executed agreements and addendums.
Coordinate with the Legal, Commercial, and Finance teams to resolve missing information.
Manage team calendars, meeting scheduling, and coordination of pricing and contract calls.
Prepare summaries, reports, and dashboards for contract status and pricing activities.
Maintain confidentiality of sensitive commercial information.
Support special projects including pricing updates, contract audits, or system transitions.
Leverage AI tools to automate processes to enhance efficiency.