Presidential Executive Admin Assistant

Virginia Union Univ • Richmond, VA

120d

About The Position

The Presidential Executive Administrative Assistant provides high-level administrative, logistical, and operational support to the President of the university. This role requires professionalism, discretion, flexibility, and exceptional organizational and communication skills. The Assistant manages complex scheduling, oversees travel arrangements, coordinates official engagements, and ensures seamless day-to-day operations of the Office of the President. This position also serves as a liaison between the President and internal/external stakeholders and may assist with high-level hospitality, chauffeuring, and personal executive needs.

Requirements

• Bachelor's degree preferred; Associate's degree with significant executive support experience considered.
• Minimum of 5-7 years of experience supporting C-level or executive leadership, preferably in a university or nonprofit environment.
• Must be willing and able to work in all weather conditions, including during weekends and holidays, as required.
• Must be able to lift 10 pounds.

Responsibilities

• Maintain the President's calendar, prioritizing and coordinating meetings, appointments, and events with internal departments, board members, external partners, and dignitaries.
• Manage time-sensitive requests, ensure timely follow-up, and proactively prepare daily schedules, briefings, and background materials.
• Plan and coordinate all aspects of the President's travel, including booking transportation, hotels, flights, chauffeurs, and preparing detailed itineraries.
• Oversee meal planning for travel and on-campus events; coordinate with catering vendors or restaurants as needed.
• Assist the President on-site or during travel to ensure timely arrivals, logistics flow, and executive-level service delivery.
• Serve as a trusted point of contact for the Office of the President, exercising discretion in handling confidential information and correspondence.
• Draft, proofread, and manage high-level communication, including emails, memoranda, and reports.
• Interface with senior leadership, faculty, staff, and external stakeholders with diplomacy and professionalism.
• Coordinate transportation or serve as a driver/chauffeur for the President as needed.
• Provide concierge-level support for hosting guests, including scheduling meals, securing accommodations, and managing guest experiences.
• Anticipate and fulfill personal and professional needs that support the President's efficiency and success.
• Maintain organized records, files, expense reports, and office supplies.
• Support coordination of special projects and presidential initiatives as assigned.
• Serve as the primary point of contact for the President's office in the absence of the President.

What This Job Offers

• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree