Preschool Administrative Coordinator

About the position

Kamehameha Schools is looking for an Administrative Coordinator to support our East Hawaii Preschool region. This position will be at the Hilo Lagoon center and is a full time M-F 40/hr a week role. The role oversees and coordinates the administrative requirements for different departments, providing various departments with administrative support including, but not limited to, coordinating and executing sponsored events and staff travel, preparing and distributing documents (correspondence, reports, newsletters, and other program material), maintaining files and databases, handling budget and purchasing activities, and serving as a primary contact for visitors.

Responsibilities

• Provides general administrative support to different departments.
• Manages the calendar of department leaders and office space, scheduling meetings and events.
• Receives and screens incoming messages and correspondence. Provides information and responds to inquiries. Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• May be responsible for the preparation and maintenance of all aspects of the department budget, including handling purchase requisitions, purchase orders, reimbursement claims, preparing monthly reconciliations, and budget reports.
• Establishes and maintains files, many confidential in nature that may include HR/personnel, payroll, student records, and general office files.
• May handle and coordinate all HR related processes and documentation for new hires.
• Communicates and provides information for visitors and outside sources.
• Coordinates and arranges travel and helps plan all aspects of department events.
• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.
• Trains and assists other administrative support staff.
• Coordinates facility repair, responding to inquiries and routing them to necessary staff/vendors for resolution.
• May serve as the central resources and file manager for all division correspondence.

Requirements

• High School Diploma/Equivalent.
• Minimum of 3 years of administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Proficient in PC applications including word processing, spreadsheets, and multimedia presentations.
• Ability to handle confidential information.
• Ability to train other administrative staff.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Nice-to-haves

• Experience working in an educational setting.
• Familiarity of KS organization including internal policies, procedures and practices.

Benefits

• Comprehensive Benefits Summary including physical, mental, and financial well-being resources.