Preconstruction Coordinator (Gainesville, Entry Level)
About The Position
The Preconstruction Coordinator supports the Estimating and Preconstruction teams by managing project documentation, coordinating bid activities, and assisting with 3D model development to improve project visualization and communication. This role helps maintain the efficient flow of information between internal teams, clients, architects, consultants, and subcontractors. The position requires strong organizational, communication, and technical skills, with an emphasis on accuracy, collaboration, and professionalism in alignment with the company’s mission and core values.
Requirements
- Authorized to work in the United States without the need for current or future visa sponsorship.
- High school diploma or equivalent required; associate or bachelor’s degree in Construction Management or related field preferred.
- Minimum of three years’ experience in construction, estimating, or project coordination.
- CPPI OVERVIEW Strong understanding of construction documents, plans, and specifications.
- Excellent spatial comprehension and attention to detail.
- Proficient in Microsoft Office Suite and construction-related software; familiarity with 3D modeling tools preferred.
- Strong organizational, communication, and time-management skills
- Ability to handle multiple priorities, meet deadlines, and work independently or as part of a team.
- Professional demeanor and client-oriented attitude.
- Must pass a background check and pre-employment drug screening.
Responsibilities
- Works with the Preconstruction Team to solicit and follow up with the status of bid proposals from subcontractors.
- Coordinate and manage bid invitations, subcontractor outreach, and proposal tracking.
- Support estimators by preparing bid forms, compiling subcontractor data, and maintaining bid documentation.
- Maintain and update subcontractor prequalification and database records.
- Assist with plan and specification distribution, meeting scheduling, and document organization.
- Support the development of 3D models and visual materials for presentations and project planning.
- Perform quantity takeoffs and assist in preliminary estimating tasks.
- Create and maintain organized filing systems and project documentation.
- Assist with project start-up kits and transition of preconstruction documents to operations.
- Generate reports, spreadsheets, and comparison matrices for proposal evaluations.
- Assist with project start-up kits and transition of preconstruction documents to operations.
- Generate reports, spreadsheets, and comparison matrices for proposal evaluations.
- Maintain the confidentiality of the company, employee, and financial information.
- Provide administrative and coordination support for meetings, proposals, and deliverables
Benefits
- Competitive compensation aligned with experience and qualifications.
- Generous paid vacation and holidays.
- Comprehensive medical, dental, and vision insurance coverage.
- 401(k) retirement plan with company match.
- Short-term and long-term disability plans.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
