Preboarding Specialist

Tufts Medicine • Lowell, MA

410d • Hybrid

About The Position

The Preboarding Specialist at Tufts Medicine is responsible for managing all preboarding activities to ensure a positive and seamless experience for new hires as they transition into the organization. This role involves coordinating background checks, paperwork, and communication to prepare new employees for success before their first day. The ideal candidate is detail-oriented, highly organized, and skilled at providing exceptional customer service.

Requirements

• Bachelor's degree in a related field, such as Human Resources, Business Administration, or a related field or equivalent combination of education and experience such as Associate's degree in a related field and two (2) years of Human Resources or relevant business experience.
• Two (2) years of experience in preboarding, onboarding, Human Resources, or a related function, with a strong understanding of preboarding best practices.
• Experience in a fast-paced, high-volume hiring environment.

Nice To Haves

• Experience with Workday.
• Demonstrated knowledge of employment laws and regulations, especially related to pre-employment screening and document management.

Responsibilities

• Coordinates the preboarding process for all new hires, ensuring they receive necessary documents and information before their start date.
• Works closely with the recruitment team, HR compliance, IT, and other departments to ensure that all preboarding steps (e.g., background checks, I-9 verification, etc.) are completed.
• Serves as the primary point of contact for new hires between offer acceptance and their first day.
• Provides timely and accurate responses to inquiries from new hires regarding onboarding schedules, required documentation, and company policies.
• Ensures all necessary pre-employment documents are completed and submitted by new hires, including I-9, certifications/licenses, education documentation, background check and other items as required by position.
• Assists in New Employee Orientation (NEO) as needed.
• Fosters a positive and welcoming experience for new hires, enhancing the company's employer brand by delivering a professional and supportive preboarding experience.
• Maintains accurate records of all preboarding activities and report on the status of each new hire's progress.
• Uses HR systems to track progress and follow up on any outstanding items to ensure preboarding tasks are completed efficiently.
• Provides regular updates to HR and hiring managers on the status of preboarding and flag any potential issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Ambulatory Health Care Services
• Education Level: Associate degree