Practice Manager II

CPL ARCHITECTS ENGINEERS LANDSCAPE ARCHITECT•Buffalo, NY

5d•$25 - $36

About The Position

As the Practice Manager/ Sr Practice Mgr, you’ll play a pivotal role in supporting dynamic building renovation and new construction projects—ensuring the financial and administrative foundation is as strong as the structures we create. In this role, you’ll be a trusted partner to Project Managers and Principals, providing leadership and oversight across billing operations, project financial management, onboarding coordination, and contract and construction administration documentation. Your expertise will help keep projects on track, budgets aligned, and teams fully supported from kickoff through completion.

Requirements

An AS (or BS) in a related field of study is preferred
Eight (8) years of experience in an administrative role or an equivalent combination of education and experience
Previous A/E/C firm experience
Advanced knowledge of A/E/C design processes and construction phase activities, including vehicles of change
Experience in preparing American Institute of Architect (AIA) contracts and other related documentation
Excellent interpersonal and customer service skills, as well as an ability to communicate clearly – both verbally and via written correspondence
Highly Proficient in Microsoft Office Suite and/or related software
Ability to function well in a fast-paced environment that often requires immediate turnaround

Responsibilities

Provide oversight for the onboarding of new team members, including setup for workstations, equipment, calendars, etc.
Cross-train administrative team members and identify/create new learning opportunities to advance the team’s knowledge of A/E/C processes
Assist with administrative team’s workload
Provide clerical support for other offices as needed
Prepare proposals and contracts, including letters of agreement, engineering and AIA documents
Manage billing processes and field inquiries regarding finances, inventories and payment from internal teams, consultants and vendors
Project financial management support
Work with the practice’s PM team to provide high level project financial reporting
Use Vantagepoint to identify “red flags” around team utilization, project burn rates, budget concerns, etc.
Bring these observations to the PM team so they can work with the project teams to course correct
Maintain the practice’s projections spreadsheet with input from the national practice leader, associate principals, and PM’s
Coordinate all facets of conference attendance for teams, including registrations, reservations, and exhibitor requests
Assist the marketing team in obtaining information for local marketing initiatives
Manage documentation by assisting with the design / construction process, with emphasis on Construction Documents through Construction Administration / Closeout phases. Responsibilities include but are not limited to:
Creation of specifications, coordination of project manuals, drawing review, submittals, vehicles of changes and closeout procedure
Coordination with the local and state authorities having jurisdiction for application submissions and follow up.
Create and maintain project document history log.

Benefits

Healthcare for you and your family: Medical, Dental& Vision insurance. Single HDHP Medical plan with 100% paid premium.
Health Savings Account (HSA) with employer match.
Medical and Dependent Care Flexible Spending Accounts.
Long-Term Disability Insurance Company/team member premium sharing.
FREE Life Insurance and AD+D Insurance + Voluntary Life Insurance for you and your family.
FREE Short-Term and Long-Term Disability Insurance.
PTO + Sick Time + 8 Holidays a year.
Retirement Savings Plan - Contribution from CPL to grow your retirement funds.
Tuition Assistance: You may be eligible for continuing education assistance.
Student Loan Assistance Program: CPL will contribute up to a maximum of $100 a month for 5 years ($6,000 total) towards student loan debt.
Internal Mobility & Career Advancement.
Licensure Assistance.