Practice Management Specialist

Davis Wright Tremaine LLP•Seattle, WA

13d•$80,000 - $90,000•Hybrid

About The Position

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Practice Management Specialist to join our team in our Seattle or Portland offices. We offer a hybrid work engagement with two days o f remote work, and three days in-office. Practice Management (PM) plays an instrumental role in helping our lawyers operate more effectively and efficiently to drive revenue growth, better utilize time spent on non-billable activities, facilitate the integration of lateral hires, and foster a collaborative environment to leverage all our business professional teams' capabilities to support our lawyers in building their practices and serving clients. The Practice Management Team comprises revenue enablers who ensure operational efficiency; develop, drive, and execute on PG/industry strategic vision; provide financial insights that drive economic improvements; support client value initiatives; and otherwise support each practice's business needs and operations. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will: Practice Group Operations: Support the Practice Manager with the daily execution of business needs / operations of the Practice Group, handling tasks related to the practice operations budget, establishing a consistent framework for Practice Group meetings and communications, supporting Firm processes and follow-up on initiatives/action items, administrative tasks, etc. Provide significant support to the Practice Manager by assisting with tasks related to all operations related to the practice group by working closely with its attorneys and professionals, as well as the firm’s business departments including, but not limited to: Information Governance, HR, Knowledge Management, Finance/Accounting, Recruiting, Marketing, Business Development, Client Experience, Professional Development, DEI, and Pro Bono Work in tandem with the Practice Manager and other departments to implement process improvements that will improve service levels to the lawyers Maintain practice-specific resources that pertain to lawyer-led trainings Guide attorneys on efficient use of technology to improve service delivery, especially AI Practice Group and Firmwide Strategy: Support the efforts of the Practice Manager, PG Chairs, partners and other business operations departments to facilitate the development and execution of Practice Group strategic plans with clear and achievable goals focused on culture, revenue, profitability, growth and retention, reputation, brand awareness, profile and competitive differentiation Support the firm’s strategic value that “People Matter” by building trust and credibility with partners, counsel, and associates, including, under the guidance of the Practice Manager, developing an in-depth understanding of attorney experience, capabilities, and strengths. People Development: Assist the Practice Manager with assigned tasks related to attorney integration, ensuring that all attorneys who join the Firm have an unparalleled integration experience. Handle assigned tasks from the Practice Manager to support the development of training content for practice group attorneys Financial: Prepare financial and KPI reports Assist the Practice Manager tracking and maintaining Practice Group budgets and expenses Assist the Practice Manager with analyzing monthly AR and collections efforts Business Development: Provide support as needed to Business Development and Marketing department on strategic initiatives; RFP and pitch responses; targeted marketing collateral, accolades and recognition, etc., and ensure alignment of resources Work with business development and other staff departments to promote client and group initiatives, including client training programs and presentations (CLEs)

Requirements

2+ years of law firm or professional services organization is desired, or equivalent internship and education
Bachelor's Degree - College degree and demonstrated academic excellence is strongly preferred
Excellent communication skills, both verbal and written, including the ability to develop and maintain effective working relationships across all firm functions as well as with clients and other business contacts
Demonstrated writing ability and excellent grammar, spelling and proofreading skills are required
Ability to handle stressful situations in a calm and composed manner
Demonstrated proficiency with MS Office Products required, i.e. Microsoft Word, PowerPoint, Outlook and Excel; CRM technology a plus
Demonstrated strong attention to detail, ability to take ownership of projects, and ability to prioritize and meet deadlines in a fast-paced environment
Demonstrated ability to work independently while also acting as part of a high-functioning team

Responsibilities

Support the Practice Manager with the daily execution of business needs / operations of the Practice Group, handling tasks related to the practice operations budget, establishing a consistent framework for Practice Group meetings and communications, supporting Firm processes and follow-up on initiatives/action items, administrative tasks, etc.
Provide significant support to the Practice Manager by assisting with tasks related to all operations related to the practice group by working closely with its attorneys and professionals, as well as the firm’s business departments including, but not limited to: Information Governance, HR, Knowledge Management, Finance/Accounting, Recruiting, Marketing, Business Development, Client Experience, Professional Development, DEI, and Pro Bono
Work in tandem with the Practice Manager and other departments to implement process improvements that will improve service levels to the lawyers
Maintain practice-specific resources that pertain to lawyer-led trainings
Guide attorneys on efficient use of technology to improve service delivery, especially AI
Support the efforts of the Practice Manager, PG Chairs, partners and other business operations departments to facilitate the development and execution of Practice Group strategic plans with clear and achievable goals focused on culture, revenue, profitability, growth and retention, reputation, brand awareness, profile and competitive differentiation
Support the firm’s strategic value that “People Matter” by building trust and credibility with partners, counsel, and associates, including, under the guidance of the Practice Manager, developing an in-depth understanding of attorney experience, capabilities, and strengths.
Assist the Practice Manager with assigned tasks related to attorney integration, ensuring that all attorneys who join the Firm have an unparalleled integration experience.
Handle assigned tasks from the Practice Manager to support the development of training content for practice group attorneys
Prepare financial and KPI reports
Assist the Practice Manager tracking and maintaining Practice Group budgets and expenses
Assist the Practice Manager with analyzing monthly AR and collections efforts
Provide support as needed to Business Development and Marketing department on strategic initiatives; RFP and pitch responses; targeted marketing collateral, accolades and recognition, etc., and ensure alignment of resources
Work with business development and other staff departments to promote client and group initiatives, including client training programs and presentations (CLEs)