Practice Lead-Nephrology (Medical Center)

Houston Methodist•Houston, TX

About The Position

FLSA STATUS Exempt QUALIFICATIONS EDUCATION High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.) Associates degree preferred EXPERIENCE Five years of health care or clerical support experience, preferably in a provider practice LICENSES AND CERTIFICATIONS Required SKILLS AND ABILITIES Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles Conducts self in a professional manner at all times Strong analytical skills Demonstrates a learning attitude toward solving problems, using good reasoning and judgment in a high stress environment Well-developed skills using independent judgment Demonstrates a positive demeanor, good verbal and written communication skills, and strong multi-tasking abilities Ability to work with peers in a team situation Very strong organization skills and detail-oriented nature Ability to manage resources and coordinate across areas and cross-functionally Professional handling of exposure to confidential/sensitive information Proficient in computer skills for documentation Electronic Medical Record system proficient ESSENTIAL FUNCTIONS PEOPLE ESSENTIAL FUNCTIONS Coordinates the daily department/practice operations, partnering with management, for providers and associated extenders, including patient appointments and/or surgical scheduling, and physician scheduling as needed. Ensures staff communicate professionally and effectively with all patients and visitors to ensure they are greeted and/or assisted in a timely manner. Maintains office efficiency by planning and implementing changes within the office setting, including, but not limited to, organizing daily schedules and work activities and providing coverage to meet patient's needs. Role models' healthy work relationships such as mitigation of conflict, leading problem-solving and resolution efforts. Serves as preceptor, mentor, and resource to less experienced staff. Recommends initiatives to improve department scores for employee engagement. SERVICE ESSENTIAL FUNCTIONS Coordinates all department/practice activities such as day-to-day operations, daily work flow, staffing, on-site provider support, as well as facilitating provider meetings with representatives, as appropriate. Investigates, as directed by management, to resolve and document resolution of patient complaints concerning provider care. Ensures that requests are handled in a swift manner to avoid interruption of services (such as patient flow or department/external communication). Keeps management informed of outcome. Assists with arranging interpretations in all languages for healthcare providers and patients as needed. Initiates improvement of department/practice scores for patient satisfaction. QUALITY/SAFETY ESSENTIAL FUNCTIONS Under the direction of the management, assists with designing and implementing office policies by establishing standards and procedures, measuring results against metrics and making necessary adjustments. Reports near misses and collaborates with the interprofessional health care team to improve patient safety, including, but not limited to reporting Patient Safety Net (PSN), assisting employees, as needed, to file Worker's Compensation Reports, incident reports and department safety plans regarding injections, disposing of needles, disinfecting compromised areas, etc. Identifies and assesses issues and opportunities for improvement and implements changes following managerial review. Follows up on action items to ensure completion of assignments. Contributes towards improving department/practice quality and safety scores. FINANCE ESSENTIAL FUNCTIONS Under the guidance of management, uses sound judgement and fiscal responsibility for the department/practice, including timely purchasing of supplies, inventory control and monthly account management. Attains financial objectives by maintaining an annual budget, scheduling expenditures, analyzing variances and initiating corrective changes as obligatory. In collaboration with the management, monitors the revenue cycle for reimbursement, adjustment and denial trends. Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing team incidental overtime. Utilizes time efficiently and helps other team members. GROWTH/INNOVATION ESSENTIAL FUNCTIONS Partners with management in strategic planning for the department/practice regarding operation and growth issues. Identifies training opportunities for the staff and discusses improvement plans with the Operations/Practice management. Completes and updates the My Development Plan on an on-going basis. Ensures own career discussions occur with appropriate management. SUPPLEMENTAL REQUIREMENTS WORK ATTIRE Uniform: No Scrubs: No Business professional: Yes Other (department approved): No ON-CALL Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below. On Call No TRAVEL Travel specifications may vary by department May require travel within the Houston Metropolitan area Yes May require travel outside Houston Metropolitan area No

Requirements

High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
Five years of health care or clerical support experience, preferably in a provider practice
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
Conducts self in a professional manner at all times
Strong analytical skills
Demonstrates a learning attitude toward solving problems, using good reasoning and judgment in a high stress environment
Well-developed skills using independent judgment
Demonstrates a positive demeanor, good verbal and written communication skills, and strong multi-tasking abilities
Ability to work with peers in a team situation
Very strong organization skills and detail-oriented nature
Ability to manage resources and coordinate across areas and cross-functionally
Professional handling of exposure to confidential/sensitive information
Proficient in computer skills for documentation
Electronic Medical Record system proficient

Nice To Haves

Associates degree preferred

Responsibilities

Coordinates the daily department/practice operations, partnering with management, for providers and associated extenders, including patient appointments and/or surgical scheduling, and physician scheduling as needed.
Ensures staff communicate professionally and effectively with all patients and visitors to ensure they are greeted and/or assisted in a timely manner.
Maintains office efficiency by planning and implementing changes within the office setting, including, but not limited to, organizing daily schedules and work activities and providing coverage to meet patient's needs.
Role models' healthy work relationships such as mitigation of conflict, leading problem-solving and resolution efforts.
Serves as preceptor, mentor, and resource to less experienced staff.
Recommends initiatives to improve department scores for employee engagement.
Coordinates all department/practice activities such as day-to-day operations, daily work flow, staffing, on-site provider support, as well as facilitating provider meetings with representatives, as appropriate.
Investigates, as directed by management, to resolve and document resolution of patient complaints concerning provider care.
Ensures that requests are handled in a swift manner to avoid interruption of services (such as patient flow or department/external communication).
Keeps management informed of outcome.
Assists with arranging interpretations in all languages for healthcare providers and patients as needed.
Initiates improvement of department/practice scores for patient satisfaction.
Under the direction of the management, assists with designing and implementing office policies by establishing standards and procedures, measuring results against metrics and making necessary adjustments.
Reports near misses and collaborates with the interprofessional health care team to improve patient safety, including, but not limited to reporting Patient Safety Net (PSN), assisting employees, as needed, to file Worker's Compensation Reports, incident reports and department safety plans regarding injections, disposing of needles, disinfecting compromised areas, etc.
Identifies and assesses issues and opportunities for improvement and implements changes following managerial review.
Follows up on action items to ensure completion of assignments.
Contributes towards improving department/practice quality and safety scores.
Under the guidance of management, uses sound judgement and fiscal responsibility for the department/practice, including timely purchasing of supplies, inventory control and monthly account management.
Attains financial objectives by maintaining an annual budget, scheduling expenditures, analyzing variances and initiating corrective changes as obligatory.
In collaboration with the management, monitors the revenue cycle for reimbursement, adjustment and denial trends.
Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing team incidental overtime.
Utilizes time efficiently and helps other team members.
Partners with management in strategic planning for the department/practice regarding operation and growth issues.
Identifies training opportunities for the staff and discusses improvement plans with the Operations/Practice management.
Completes and updates the My Development Plan on an on-going basis.
Ensures own career discussions occur with appropriate management.