Practice Group Administrator

SINGLETON SCHREIBER LLP•San Diego, CA

1d•$85,000 - $100,000•Remote

About The Position

Singleton Schreiber, LLP is seeking an experienced and highly organized Practice Group Administrator to support our Fire Practice Area. This role plays a critical part in managing complex, large-scale fire litigation and supporting case teams through all phases of litigation, from intake through trial, mediation, and resolution. The ideal candidate is proactive, detail-oriented, and thrives in a collaborative and fast-paced environment. This is a remote position open to candidates in Pacific or Mountain time zone. SALARY:$85,000-$100,000 annually Actual salaries will vary and will be based on various factors, such as location, skills, experience, and qualifications for the role.

Requirements

Minimum of 5+ years of law firm experience preferred
Experience managing cases from “cradle to grave,” particularly in mass tort, fire, or complex litigation
Prior experience supporting senior attorneys or partners in an administrative or executive support capacity strongly preferred
Strong organizational skills with exceptional attention to detail
Excellent written and verbal communication skills with a professional demeanor
Ability to manage multiple priorities, exercise sound judgment, and follow through independently
Ability to recognize confidential, sensitive, and proprietary information and maintain strict confidentiality
Strong computer proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), document management systems, and related office technologies
Knowledge of applicable laws, legal codes, court procedures, and agency rules relevant to the assigned practice area
Availability to support teams working in the Pacific and Mountain time zones

Responsibilities

Provide direct administrative and operational support to a Partner within the Fire Practice Area, serving as a key point of coordination and support
Provide analysis, guidance, and assessment of case needs, and recommend processes to case teams to achieve desired outcomes at trial, mediation, and/or settlement
Support attorneys and leadership in managing large, complex fire litigation cases from inception through resolution.
Track tasks, deadlines, and action items for the Partner and case teams to ensure matters and initiatives continue to progress efficiently
Provide post-meeting follow-up, ensuring assigned tasks are completed and outstanding items are addressed in a timely manner.
Coordinate the creation, editing, proofreading, and processing of legal documents, including correspondence, memoranda, pleadings, closing documents, and other practice-specific materials
Maintain and update legal files both electronic and physical, as required.
Manage day-to-day litigation support requests and coordinate technical resources, including internal teams and outside vendors
Audit processes to ensure accuracy, organization, and compliance with internal procedures
Receive and evaluate communications from clients, opposing counsel, and courts; field calls, emails, and correspondence and convey messages as necessary
Consult with and support legal teams regarding budgeting, vendor management, document databases, productions, transcript management, and litigation-related technology solutions
Anticipate needs, manage priorities, and proactively resolve issues on behalf of the Partner and practice group
Stay current on rules of civil procedure in both state and federal courts, including CM/ECF filing/Pacer and arranging for service of pleadings and subpoenas.
Identify, track, and manage case-related deadlines using an electronic calendaring system.

Benefits

100% employer-paid health, dental, and vision insurance for employees and dependents
$50,000 in life insurance provided at no cost
401(k) plan with 6% dollar-for-dollar employer match after probationary period
Generous paid parental leave for birth, adoption, or fostering
Dependent care reimbursement up to $3,500/month
Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
Monthly commuter reimbursement up to $100 for public transportation
Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
$25 work-from-home allowance each pay period for hybrid and remote staff
Up to $5,250/year in tuition reimbursement for professional development
State bar and approved professional association dues covered
$30 Grubhub lunch credit every first Friday of the month
Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time