Practice Coordinator

Metro Presort • Portland, OR

430d • $52,000 - $66,560

About The Position

The Practice Coordinator at Metro Presort plays a crucial role in ensuring efficient workflow for both customers and internal stakeholders. This position is ideal for individuals with an executive assistant mindset, focusing on managing complex tasks, anticipating needs, and maintaining organization in a dynamic environment. The coordinator will handle incoming files, set up work orders, and drive project milestones, all while maintaining clear communication with clients and collaborating with various departments.

Requirements

• Bachelor's degree and at least 1 year of experience in an administrative support or coordinator role within a professional office environment.
• Strong organizational skills and meticulous attention to detail, especially with converting orders to a MIS system.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and excellent written and verbal communication skills.
• Excellent interpersonal skills with the ability to remain calm under pressure.
• Adaptability and efficiency in managing dynamic, competing demands.
• Proactive work ethic, accountable for completing tasks on time.
• Strong problem-solving skills with the ability to recognize opportunities and develop creative solutions.
• Ability to prioritize and manage multiple tasks seamlessly with attention to detail.
• Resourceful team player who can also work effectively independently.
• Ability to work under pressure with minimal guidance.

Responsibilities

• Organize and manage incoming files from clients and convert them into production-ready work orders.
• Coordinate proofs with production and clients, ensuring timely job completion in line with client expectations.
• Maintain effective communication with clients and internal stakeholders.
• Collaborate with other departments to coordinate work order completion dates.
• Assist in producing sales presentations as needed.

Benefits

• Health insurance benefits: medical, dental, vision, and optional Aflac plan.
• 401(k) plan with company match and discretionary profit sharing.
• Paid time off and sick leave.
• Paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: Bachelor's degree