Practice Coordinator

Norton Rose Fulbright•Los Angeles, CA

5d•$100,000 - $120,000•Hybrid

About The Position

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients. The Los Angeles office is seeking a Practice Coordinator to support lawyers within our Disputes practice. This is an exciting opportunity to continue developing core litigation skillsets while working closely with a highly-regarded group of lawyers in a collaborative, fast‑paced environment. The Practice Coordinator plays a vital role in supporting the day‑to‑day administrative operations of the practice, helping keep matters running smoothly and enabling our lawyers to deliver exceptional client service. This position will require presence in the office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.

Requirements

Associate’s or Bachelor’s degree preferred; high school diploma is required
Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; litigation experience required
Proficiency in litigation calendaring and software, Milana preferred
Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues
Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly
Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad‑hoc demands
Exercises appropriate confidentiality and discretion at all times
Strong interpersonal and relationship‑building abilities, with excellent verbal and written communication skills
Reliable, resourceful, organized, and detail-oriented

Responsibilities

Execute document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, and pleadings
Proofread all documents for accuracy, grammar, and formatting
E-file with various courts and remain up to date on format, filing requirements and deadlines
Calendar and monitor case and matter deadlines, notifying lawyers or the docketing team as needed
Open new clients/matters, including facilitating conflict checks, completing new matter forms, and preparing engagement letters
Review and edit pre-bills for submission to the billing department and research outstanding invoices and payments as needed
Maintain organized client and matter files and ensure compliance with firm protocols
Communicate with courts, agencies, other counsel, and clients to obtain and relay information
Schedule and manage meetings, calls, and logistics for lawyers and clients
Reconcile invoices and manage reimbursements in the expense system
Coordinate travel arrangements and assist with lawyer time entry as needed
Assist the firm and peers with overflow work and provide backup support, as requested
May train, assist, and provide orientation for new and less experienced members of staff
Other duties

Benefits

Employees are entitled to compensation commensurate with skill and experience.
The full time base annual salary for this position in the Los Angeles market is expected to range between $100,000 and $120,000.
This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles.
Salaries in other markets will vary depending on market data.
Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.
Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.
Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family.
Benefit packages include access to three medical plans, dental, vision, life, and disability insurance.
Employees can also access pre-tax benefits such as health savings and flexible spending accounts.
Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible.
Full- time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.
In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm.
The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren).
Employees are also entitled to 11 Firm holidays.