Practice Coordinator Rover

LifeStance Health • Scottsdale, AZ

12d • $21 - $22 • Onsite

About The Position

At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It’s a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team! LifeStance Health Values Belonging: We cultivate a space where everyone can show up as their authentic self. Empathy: We seek out diverse perspectives and listen to learn without judgment. Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it. One Team: We realize our full potential when we work together towards our shared purpose. Job Summary: The Rover Practice Coordinator performs all core functions of the Practice Coordinator role while providing support across a defined state/region. This role backfills planned and unplanned staffing gaps and supports practices experiencing increased volume or operational demand. The Rover Practice Coordinator delivers high quality front office operations and exceptional customer service to both in-person and remote patients and clinicians. Location: 7373 N Scottsdale Rd, Suite A199 Scottsdale, AZ 85253 Duties/Responsibilities: Operational Excellence: Create and maintain a positive, supportive, and professional working environment; serve as a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection. Preparation process for all patients ensuring all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is fully prepared. Perform general office duties including mail handling, sorting, scanning documents, e-faxes, shared office email / Teams messages and maintaining office organization and cleanliness. Communicate clearly and professionally with peers, clinicians, and patients in ways that support patient care and clinician satisfaction. Patient Support: Deliver exceptional customer service by responding promptly and appropriately to patient needs. Apply Crisis and De-escalation Processes when managing difficult or sensitive situations. Manage front desk responsibilities including greeting and checking patients in /out in a courteous manner. Provide support to patients with requests via phone, email, and / or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc. Manage queues within the phone system, ensuring calls are answered in a timely manner to ensure excellent customer service. Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed. Triage urgent patient needs and escalates to internal partners when necessary. Collect co-payments and outstanding balances for in-person and telehealth visits at the time of service. Complete insurance eligibility verification and reach out to patients to resolve any issues. Clinician Support Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc. and respond to operational questions. Partner with clinicians to resolve patient questions or concerns. Audit clinician schedules for accuracy and completeness. Contribute to a pleasant, safe, organized, and motivational working environment in the Practice. Career Growth & Development The Rover Practice Coordinator role is designed as a development opportunity for high-performing Practice Coordinators seeking broader operational exposure and readiness for expanded responsibility. Through regional support, cross-practice collaboration, and increased complexity, this role builds skills aligned with future growth into Lead Practice Coordinator, or other Practice Operations roles, based on performance, business needs, and available opportunities. LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.

Requirements

• Ability to commute to a variety of offices within a defined regional radius.
• Strong multitasking and prioritization skills
• Ability to work both independently and collaboratively in a team environment.
• Clear and effective communication skills, both written and verbal.
• Proficient in using Computer Software Applications (Microsoft Office & EMRs)
• Able to manage sensitive and confidential Information (HIPAA)
• High School or equivalent required, associates/bachelor’s degree preferred.
• Minimum of 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.

Responsibilities

• Create and maintain a positive, supportive, and professional working environment; serve as a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.
• Preparation process for all patients ensuring all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is fully prepared.
• Perform general office duties including mail handling, sorting, scanning documents, e-faxes, shared office email / Teams messages and maintaining office organization and cleanliness.
• Communicate clearly and professionally with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.
• Deliver exceptional customer service by responding promptly and appropriately to patient needs.
• Apply Crisis and De-escalation Processes when managing difficult or sensitive situations.
• Manage front desk responsibilities including greeting and checking patients in /out in a courteous manner.
• Provide support to patients with requests via phone, email, and / or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.
• Manage queues within the phone system, ensuring calls are answered in a timely manner to ensure excellent customer service.
• Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.
• Triage urgent patient needs and escalates to internal partners when necessary.
• Collect co-payments and outstanding balances for in-person and telehealth visits at the time of service.
• Complete insurance eligibility verification and reach out to patients to resolve any issues.
• Provide general clinician support – assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc. and respond to operational questions.
• Partner with clinicians to resolve patient questions or concerns.
• Audit clinician schedules for accuracy and completeness.
• Contribute to a pleasant, safe, organized, and motivational working environment in the Practice.

Benefits

• medical, dental, vision, AD&D, short and long-term disability, and life insurance
• 401k retirement savings with employer match
• paid parental leave
• paid time off
• holiday pay
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees