Practice Assistant

Haynes and Boone, LLP•Austin, TX

1d•Onsite

About The Position

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes and Boone’s Austin office is located along the shores of Lady Bird Lake and minutes from the Texas Capitol. This fast-paced office includes lawyers in an array of practice groups – from appellate to environmental, franchise, insurance, intellectual property, media and entertainment, and white collar/internal investigations. Our lawyers are recognized in many practice areas by publications such as Austin’s Top Attorneys 2023, Austin Monthly (Open Sky Media), Best Lawyers in America 2024 (Woodward/White, Inc.), Lawdragon 500 2023 (Lawdragon Inc.), Who's Who Legal 2023 (Law Business Research Ltd.), Texas Super Lawyers 2023 (Thomson Reuters), and Chambers USA 2023 (Chambers & Partners). Our growing office offers stability, a collaborative environment dedicated to providing exceptional client service, and a dynamic place to work within an international law firm. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. This non-exempt, non-billable position provides administrative support for various practice areas.

Requirements

This position requires at least six months of general office experience or training, or an equivalent combination of education and experience.
The Practice Assistant must be proficient with Microsoft Office applications.
The Practice Assistant must be detailed oriented and able to follow instructions as given.
The individual must possess strong client focus, as well as strong written and verbal communication skills, with the ability to work both individually and as a member of a team.
The ability to work with many different types of personalities at all levels of organization is a must.
This individual must have the ability to answer questions while maintaining confidentiality.
The individual must have a sense of “urgency” and be proactive in taking care of daily tasks.
Must be flexible and able to adapt to change quickly.
Strong organizational skills are required to plan, prioritize, and organize diversified workload.
The Practice Assistant must possess a high school diploma or equivalent

Nice To Haves

Experience working within a law firm or professional services environment preferred.
A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.
recent college degree preferred.

Responsibilities

Handle confidential and non-routine information.
Work independently and within a team on special, nonrecurring and ongoing projects.
Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
Deadline driven and follow-up on open items.
Open new client/matter numbers.
File and file organization (manual and e-filing).
Make copies, scan, etc. as requested
Schedule meetings.
Process invoices for payment.
Assist with billing and invoicing.
Assist with expense reports.
Serve as backup receptionist and administrative services clerk
Recommends changes in office practices or procedures.
Documents office procedures.
Performs other duties as assigned appropriate for the position.