Practice Assistant - Labor & Employment

Buchanan Ingersoll & Rooney PC•Philadelphia, PA

12h•Hybrid

About The Position

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients. We are currently searching for an experienced Practice Assistant for our Pittsburgh location to assist our Labor & Employment Section. If you have experience in Litigation and/or Labor & Employment and are looking for a rewarding career in a business casual team environment, we encourage you to apply! Our Firm operates on a HYBRID WORK SCHEDULE!

Requirements

Minimum 1-3 years litigation / legal experience, labor and employment experience a plus.
High school diploma required. College degree a plus.
Proficiency with MS Word, Outlook, Excel.
Ability to organize/prioritize, and handle multiple time sensitive issues in a fast-paced environment.
Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients and staff.
Takes initiative to anticipate needs and problem solve.
Ability to work overtime, as needed.

Nice To Haves

Prior use of a document management system (NetDocs) a plus.

Responsibilities

Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; may assist with drafting of pleadings and other documents.
E-file court documents in state and federal courts; knowledgeable on how to research rules and procedures to file in other jurisdictions and with other administrative agencies.
Create and index pleading and exhibit binders.
Open new client and new matters pursuant to new business intake process.
Create, maintain and update electronic and paper case files.
Schedule appointments, depositions, client meetings and maintain multiple calendars.
Assist with the tracking of litigation deadlines to ensure deadlines are met.
Prepare and submit expense/reimbursement reports.
Improve efficiencies by utilizing software applications (Firm and practice-specific), expanding on knowledge and learning new applications and skills to achieve a higher quality and more efficient work product.
Work as a team and in conjunction with other litigation colleagues in specified practice area(s) and office/Firm wide.
Liaise with document services for all document production projects.
Keep abreast of practice-specific laws, rules, processes and procedures.
Effectively communicate with witnesses, clients, colleagues and opposing counsel, as directed.
Conduct basic research/analysis, as directed.
Other duties as assigned.