Practice Administrator

Trusted Doctors • Chantilly, VA

234d

About The Position

We are seeking an experienced and motivated Pediatric Practice Manager to oversee the daily operations of our multi-site practice. The ideal candidate will bring strong leadership skills, a deep understanding of healthcare management, and a passion for delivering outstanding patient and staff experience. This role requires close collaboration with physician partners, staff, and patients to ensure clinical and operational excellence. Compensation includes full benefits. Pay is commensurate with experience. The position is full time, 5-day work week with occasional remote work, offering excellent benefits such as: Paid Time Off; 401k; Health insurance and Paid Holidays.

Requirements

• Minimum of 3 years’ experience in healthcare practice management
• BA preferred but will consider exceptional experience, track record, and education
• Proven leadership and team management capabilities
• Proficiency with electronic medical records systems, especially eClinicalWorks (eCW)
• Strong computer skills, including Microsoft Office Suite
• In-depth knowledge of healthcare regulations and best practices

Nice To Haves

• Experience managing healthcare practice
• Pediatric practice management experience highly desirable

Responsibilities

• Lead and manage a high-performing administrative and clinical team
• Develop schedules, oversee training, conduct performance reviews, and support employee relations
• Manage practice budgets, billing workflows, revenue cycle, and patient collections
• Monitor financial performance and identify opportunities for growth and efficiency
• Ensure strict adherence to HIPAA, OSHA, and other healthcare regulations
• Maintain accurate patient records and compliance documentation
• Foster a welcoming environment and address patient concerns effectively
• Implement initiatives to enhance service quality and satisfaction
• Oversee daily functions, including scheduling, inventory, and facility maintenance
• Ensure seamless operations across all four locations
• Serve as the communication bridge between physicians, staff, and external stakeholders
• Support implementation of strategic practice goals
• Managing employee work schedules to ensure efficient coverage
• Recruiting, training, and mentoring staff members
• Ensuring medical records accuracy and regulatory compliance
• Developing and updating practice protocols and policies
• Analyzing financial metrics to boost profitability
• Handling patient feedback and service recovery
• Leading quality improvement efforts across all locations

Benefits

• Paid Time Off
• 401k
• Health insurance
• Paid Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees