Practice Administrator - Primary Care - Adventist Health Family Medicine - Glendale

Vituity•Glendale, CA

21d•$25 - $32

About The Position

Glendale, CA – Seeking Primary Care Practice Administrator Everybody Has A Role to Play in Transforming Healthcare As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Practice Adventist Health Family Medicine – Glendale, California At Vituity, you will join a community focused on our mission to improve the lives of others. Practice Administrators are empowered to share their expertise and perspective, so we can make a bigger and better impact in our communities. Our Culture of Brilliance is reflected in every level of our partnership through showcasing shared goals, supporting each other in all successes, recognizing individuals for the value of their work, and cultivating passion. The Community Glendale, California, is a vibrant city offering a perfect blend of suburban comfort and proximity to Los Angeles. Known for its beautiful neighborhoods, excellent schools, and strong sense of community, Glendale provides a high quality of life. The city is home to famous landmarks like the Griffith Park, the Glendale Galleria, and the historic Alex Theatre. Its central location places residents just minutes away from Hollywood, Downtown LA, and cultural destinations like the Getty Museum and the Los Angeles County Museum of Art. Glendale's seasonal weather includes warm, sunny summers and mild, cooler winters, perfect for year-round outdoor activities. The city’s diverse population and array of dining, shopping, and entertainment options make it a unique place to live. With its scenic views, proximity to big-city attractions, and vibrant local culture, Glendale is an ideal place to work, live, and enjoy the Southern California lifestyle.

Requirements

Two to three years of experience in an office or healthcare setting required.
Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills.
Strong consultation skills and the ability to seek out information.
Strong work ethic, organizational skills, and interpersonal skills.
Ability to prioritize and work in a stressful environment.
Ability to be self-directed, motivated, and sensitive to deadlines.
Ability to express ideas and convey information effectively in verbal and written communications.
Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image.
Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies.
Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities.
Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.
Ability to establish and maintain effective working relationships as required by the duties of the position.
Ability to read, understand and communicate in English sufficient to perform the duties of the position.
Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups.

Nice To Haves

Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred.
Experience working in the healthcare field is preferred.
Knowledge of healthcare and medical terminology preferred.
Knowledge of general Human Resource principles preferred.
Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred.

Responsibilities

Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community.
Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team.
Provide executive support to the site medical director and site management team to meet contract expectations.
Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards.
Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems.
As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate.
Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service.
As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds.
As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care.
Collect, track, and analyze all site financial and operational data.
Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations.
Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students.
Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office.
Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests.
Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies.
Develop and maintain site orientation checklists and manuals.
Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures.
As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate.
Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team.
Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests.

Benefits

Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Commuter Benefits Program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees.