Practice Administrator (MFM Office)

Pediatrix•Los Gatos, CA

2d•$120,000 - $196,000•Onsite

About The Position

Under the direction of the AVP and Regional President, the Practice Administrator (PA) provides on-site operational and financial leadership for a Maternal Fetal Medicine (MFM) ambulatory practice. As a key member of the regional team, the PA partners closely with the Practice Medical Director to drive operational excellence, improve patient experience, and champion organizational change. This role focuses on maximizing efficiency, ensuring financial profitability, and supporting strategic growth initiatives aligned with long-term practice goals.

Requirements

Bachelor’s Degree preferred.
Equivalent combination of relevant education and experience will be considered.
3 – 5 years of healthcare management experience required.
Knowledge of the local healthcare environment and ability to collaborate with providers and administrators.
Understanding of medical office operations and ability to support physicians and practice leadership.
Strong business acumen with proven P&L management experience.
Analytical skills to prepare comprehensive reports and meet deadlines.
High level of judgment, discretion, and decision-making ability.
Proficiency in MS Word, Excel, and EHR systems.
Versatility to handle both financial and analytical projects.

Nice To Haves

MFM or OB/GYN practice management is strongly preferred.
Experience with NextGen, Phreesia, & Epic preferred

Responsibilities

Financial Oversight: Own P&L, manage budgets, monitor KPIs, and implement strategies for revenue growth and cost control.
Operational Leadership: Optimize patient access, reduce cancellations/no-shows, and ensure clinician schedules are fully utilized.
Revenue Cycle Management: Oversee front-end processes, charge capture, and timely claim submission in collaboration with RCM teams.
Team Management: Recruit, hire, train, and manage staff; hold monthly meetings to address workflow issues and improve patient experience.
Compliance & Reporting: Ensure adherence to legal, regulatory, and corporate policies; prepare for audits and maintain SOX controls.
Strategic Growth: Implement business plans for service expansion and organic growth initiatives.
Relationship Building: Cultivate strong partnerships with physicians, referral sources, and hospital partners; address patient concerns promptly.
Technology & Systems: Maintain proficiency in EHR, PACS, and other practice management systems.
Special Projects: Lead process improvement initiatives and support regional and corporate objectives.