Practice Administrator - Greater Seattle Area

Mosaic Dental Collective • Seattle, WA

9h

About The Position

Mosaic Dental Collective is seeking a dynamic and experienced Regional Dental Practice Administrator to oversee the operations, staff performance, patient experience, and financial health of multiple general and specialty dental practices. This leadership role ensures consistency, compliance, and operational excellence across locations, while supporting local teams in delivering high-quality specialty and dental care. The ideal candidate brings strong leadership, multi-site management experience, and a proven track record of driving results in the dental or healthcare space.

Requirements

• Minimum 3-5+ years of dental practice management experience.
• At least 2 years in a regional or multi-site management role, preferably with a specialty dental environment (e.g., oral surgery, periodontics, or endodontics).
• Strong leadership, interpersonal, and conflict resolution skills.
• Deep understanding of specialty dental workflows, terminology, and procedures.
• Proficiency with dental practice management software (e.g., Open Dental, WinOMS, Dentrix, Eaglesoft, etc.) and analytics tools.
• Excellent financial, operational, and organizational skills.
• Willingness and ability to travel to each practice on a weekly basis.

Responsibilities

• Oversee day-to-day operations of multiple dental practices across the assigned region.
• Ensure consistent implementation of company policies, clinical protocols, and operational standards.
• Conduct regular site visits to assess performance, provide support, and identify areas for improvement.
• Manage, mentor, and support practice managers and administrative leads at each location.
• Lead recruitment, onboarding, and training of key staff.
• Monitor staff performance metrics and facilitate performance reviews and coaching.
• Foster a culture of accountability, professionalism, and service excellence.
• Monitor and analyze key performance indicators (KPIs) across all practices.
• Assist with budgeting, revenue cycle management, and expense control.
• Identify and implement strategies to improve financial performance, patient flow, and operational efficiency.
• Ensure consistent, high-quality patient experience across all practices.
• Work with clinical directors and providers to coordinate scheduling, treatment planning, and care delivery.
• Address escalated patient issues in collaboration with local teams.
• Ensure compliance with HIPAA, OSHA, state dental board regulations, and internal policies.
• Conduct audits and inspections to identify gaps and implement corrective actions.
• Support readiness for external audits, licensing, and accreditation processes.
• Collaborate with marketing and business development teams to grow referral networks and patient base.
• Support integration of new specialty providers, services, or acquisitions in the region.
• Identify market trends and competitive insights to support strategic planning.

Benefits

• Competitive salary based on experience and qualifications & annual performance reviews.
• Comprehensive benefits package including medical, dental, vision, and other wellness offerings.
• 401(k) Retirement savings plan with employer match for eligible employees.
• Paid Time Off & Holiday Pay.
• Modern Tools & Technology - Digital dentistry, AI-assisted workflows, and specialty integration.
• Continuing Education & Training - CE support, study clubs, leadership development, and cross-specialty collaboration.
• Career Growth & Advancement.
• No weekend scheduling.
• A warm team culture where you’re respected and supported.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree