Practice Administrator I

Mosaic Health•Naples, FL

About The Position

Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, and Texas, Millennium Healthcare is the largest independent physician group in the state of Florida and one of the largest in the United States. At Millennium Physician Group, our employees are the foundation of our success. Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role. The Associate Practice Administrator oversees the strategic and daily administrative operations of one or more healthcare practices, ensuring alignment with the Group's overall vision to enhance organizational performance across key operational metrics, including efficiency, financial management, compliance, and staff coordination. This role oversees administrative functions including revenue cycle management, billing, human resources, budgeting, financial analysis, workflow optimization, and recruitment.

Requirements

High School Diploma or GED required.
2+ years of healthcare management experience in a physician practice setting.
1+ years of operations management experience leading clinical and operational teams.
A deep knowledge of all practice disciplines is required, including revenue cycle, billing, patient experience, human resources, budgeting, financial analysis, clinical workflows, and recruitment.
Financial experience, budgeting, working with spreadsheets, accounting reporting systems and software, Excel, and similar database reporting is a plus.
Ability to maintain an improvement mindset for the practice and align the practice and provider goals with those of the organization.
Proven experience in managing multiple practices, demonstrating the ability to coordinate resources and enhance performance across diverse teams effectively.
Able to relate to, interact with, and understand personality types and different kinds of people.
Ability to work independently in a fast-paced, cross-functional environment.

Responsibilities

Oversees and supports will generally cover up to four (3.9) providers, ensuring efficient operation and compliance with established standards.
Manages and optimizes administrative workflows to ensure consistent, high-quality support services.
Monitors and reports on key operational metrics to support organizational goals.
Owns the financial budget for assigned practices, reviewing monthly financial statements for accuracy, and resolving discrepancies.
Prepares and analyzes financial and statistical reports to identify cost-saving opportunities and improve financial performance.
Ensures timely and accurate posting for demographics and charges; implements coding changes as needed.
Collaborates with leadership and stakeholders to implement operational plans and resolve administrative challenges.
Coordinates and facilitates administrative meetings, including preparation of agendas and minutes.
Implements and enforces policies and procedures that align with organizational standards.
Serves as liaison between departments to streamline communication and operational efficiency.
Designs staffing models to optimize administrative workflows, recruit, train, and manage administrative staff.
Supports provider recruitment efforts from an administrative perspective.
Assists in onboarding new providers with a focus on administrative processes.
Identifies opportunities for continuous improvement in administrative operations.
Demonstrate excellent guest service to internal team members and patients.
Perform other related duties as assigned.