PPAP Coordinator

General Fasteners-posted 16 days ago
Full-time • Entry Level
Livonia, MI
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The PPAP Coordinator serves as the liaison between Sales, Customer Service, Supply Chain, Quality, and suppliers to ensure the timely and accurate execution of Production Part Approval Process (PPAP) activities. This role manages the coordination of new part submissions, revalidations, and process changes to support successful new business launches and ongoing production requirements. Responsible for issuing and tracking PPAP purchase orders, maintaining data accuracy in the company’s quality management system (currently IQS, transitioning to Qualityze), and coordinating communication between suppliers and internal teams, the PPAP Coordinator plays a key role in ensuring compliance, readiness, and customer satisfaction while supporting company goals for operational excellence and continuous improvement.

  • Review PPAP Requests for Approval (RFA) submitted by Sales via the RFA mailbox or direct email to verify completeness, including quantities, pricing, delivery dates, and customer-specific requirements.
  • Enter all PPAP requests, including revalidations, into the PPAP tracking system, maintaining visibility and accurate status throughout the process.
  • Create and issue PPAP purchase orders to suppliers when required, ensuring that supporting information and data are complete and accurate.
  • Follow up with suppliers to confirm receipt of purchase orders and verify on-time submission of PPAP documentation and samples.
  • Ensure PPAP documentation is received in the designated PPAP mailbox and PPAP samples are delivered to Quality for processing and review.
  • Track and update PPAP progress through each stage in the tracking system (currently IQS, transitioning to Qualityze) to ensure accuracy and traceability.
  • Work cross-functionally with Sales, Customer Service, and Quality to resolve issues or clarify requirements related to PPAP documentation, timing, or content.
  • Communicate proactively with suppliers and internal teams to ensure on-time completion of PPAPs; escalate issues that risk delay or nonconformance.
  • Collaborate with Commodity Managers, Materials Planners, and suppliers when commercial or delivery issues impact PPAP timing or approval.
  • Participate in supplier APQP or launch readiness activities when requested to ensure alignment on PPAP timing and requirements.
  • Generate and maintain reports on open PPAPs, due dates, and follow-up actions; use these reports to prioritize communication and drive completion.
  • Support the migration and ongoing maintenance of PPAP records during the transition from IQS to Qualityze, ensuring continuity and data integrity.
  • Contribute to process improvements that enhance efficiency, accuracy, and communication between functional areas.
  • Strong understanding of the Production Part Approval Process (PPAP), revalidation, and change control requirements (AIAG format preferred).
  • Excellent organizational skills and attention to detail; able to manage multiple projects and track activities across suppliers and teams.
  • Effective communicator, skilled in cross-functional collaboration with Sales, Quality, and Supply Chain.
  • Demonstrated ability to prioritize, problem-solve, and follow through on commitments under tight deadlines.
  • Proficiency with Microsoft Office (Excel, Outlook, Word) and quality management or document control systems (IQS, Qualityze, or equivalent).
  • Familiarity with ERP systems (Epicor P21 preferred).
  • Strong analytical and documentation skills, with a focus on accuracy and compliance.
  • Professional, customer-focused attitude with commitment to teamwork and continuous improvement.
  • High school diploma or equivalent required, Associate’s or Bachelor’s degree in Supply Chain, Quality, Business, or a related field preferred.
  • 3+ years of experience in PPAP coordination, quality documentation management, or supply chain operations.
  • Familiarity with AIAG PPAP and APQP processes required; automotive or fastener industry experience preferred.
  • Experience using quality management systems (e.g., IQS, Qualityze) strongly preferred.
  • 10 paid holidays
  • generous paid time off (PTO)
  • a 401(k) option
  • flexible spending accounts (FSAs)
  • life insurance
  • a down-to-earth casual environment
  • a positive team-oriented culture
  • medical, dental, vision, and other insurance options
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